Office and Events Coordinator

Luxury Escapes stands proudly as one of the world's fastest-growing travel businesses, curating and offering the world’s best escapes handpicked by our experts.

We believe that everyone deserves to travel in style, which is why we are fuelled by our shared purpose – to create the world’s most loved travel experiences, all at great prices.

We are more than just a company; we are a collective of forward-thinking individuals who are united by our passion for challenging the status quo of the travel industry. Our team is driven to push boundaries, constantly raising the bar to bring ever better travel experiences to our esteemed customer community.

We are now looking for an Office and Events Coordinator to join our team in Sydney!

At Luxury Escapes, we prioritize our employees' experience, and it is at the heart of everything we do. With a range of employee benefits including generous paid time off, discounted travel and monthly recognition programs we strive to make each day something to look forward to.

As our Office & Events Coordinator, you’ll be the heartbeat of our Sydney operations, ensuring the office runs seamlessly, supporting senior leadership, and fostering a vibrant, productive workplace culture.

You’ll take charge of day-to-day administrative functions, coordinate facilities and vendor relationships, and be the friendly face that welcomes internal teams and external guests. In addition to keeping the office humming, you’ll bring people together by planning and delivering memorable events, from team-building activities and seasonal celebrations to client functions and PR events.

You will be responsible for:

• Manage office supplies, catering, facilities, and maintenance to keep the workplace stocked, safe, and welcoming
• Act as the first point of contact for staff queries, vendors, contractors, and facilities needs
• Provide executive assistance to senior management including diary management, correspondence, and reports
• Support Bondi Store operations and assist the Talent Acquisition team with interviews and candidate experience
• Plan and deliver the People & Culture social calendar, workplace celebrations, and milestone events
• Lead major events such as the annual Christmas Party and support external client, PR, and marketing events
• Host and coordinate regular engineering, product, design, and speaker meetups to build culture and brand visibility
• Represent the business at Sydney tech and product events while capturing content for the LinkedIn page
• Own onboarding for new hires, health and safety compliance, and wellness initiatives
• Drive process improvements, sustainability projects, and reporting in collaboration with the People & Culture team

What we are looking for:

• Experience in office management, administration, or facilities coordination
• Strong organisational skills with the ability to juggle multiple priorities
• Confident event planning and delivery, from small socials to large-scale functions
• Excellent communication and interpersonal skills to engage with staff, vendors, and external partners
• Tech savvy with solid skills in Microsoft Office, Google Workspace, and common office tools
• Proactive problem solver who can spot issues early and follow through to resolution
• A collaborative approach, comfortable working across teams and with senior leaders
• A positive, energetic attitude with a focus on building culture and employee experience

What's in it for you?

• Work with an amazing team in a stunning environment.
• First class health and well-being program including yoga, meditation, onsite gym and shower facilities, daily breakfasts and lunches provided 5 days a week.
• Fun working environment: Friday afternoon onsite gatherings (wine included!) and monthly celebration & recognition programs
• Discounted travel, birthday leave and a whole lot more!

If this sounds like you and you feel you have the skills and experience to meet the requirements of the role, please apply online today!

We are looking to fill this role quickly, so don't hesitate to apply!

At Luxury Escapes we embrace diversity in our people and make hiring decisions based on experiences and skills. We do not discriminate based on gender identity, religion, race, national origin, sexual orientation, age, marital status, or disability status. You'll find a collaborative, inclusive, and respectful workplace here at Luxury Escapes, and we are proud to celebrate who you are. Please let us know if you require any reasonable adjustments during the interview process.

We are a 2025 Circle Back Initiative Employer – we commit to respond to every applicant.