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Maintenance Coordinator

Positions1 Position
Job no: 3FKNH

At Koko Black, we celebrate locality, sourcing the highest quality ingredients from Australia, and around the world. We believe in the passionate craftsmanship of our expert chocolatiers. We say hello to natural, and goodbye to all the nasties.

Passion, Leadership, Ownership and Trust are our guiding values.

The Maintenance Coordinator will support our creative centre, where our chocolate is crafted and distributed, running effectively and efficiently. It will require a highly organised individual to support planning, organising and recording all mainentance activities, and setting up all the relevant information in our asset management software.

Your Role Responsibilities:

Routines & Compliance

  • Ensure that the equipment database is up to date, including all correspondent documentation such as Equipment manuals, Spare parts lists, and Technical Drawings.
  • Ensure that all maintenance activities are conducted in the best interests of Koko Black and in compliance with the company’s policies and procedures, whilst maintaining the highest standards of Safety
  • Ensure that all Maintenance tasks are completed on time and that non-conformances are tracked and corrected accordingly.
  • Ensure all Maintenance checklists are recorded in Hard & Soft Copies
  • Ensure that all machines/equipment and plant are maintained in a safe manner and are compliant with current Australian standards
  • Ensure all maintenance and external contractor routines have the required JSA/SMWS documentation according to the activities to be performed.

Setup Mendr Hub as a preventative maintenance tool

  • Ensure that the Mendr Hub contains all necessary information about the plant and equipment.
  • Ensure that all Spare Parts are available based on the required spare parts lists within Mendr Hub
  • Ensure that all Preventative Maintenance checklists are verified within Mendr Hub, raise any Corrective works order and request approval to purchase any required spare parts as required
  • Ensure that all maintenance staff update the Mendr Hub data base after any works have been completed. This includes all Preventative, Corrective or emergency works. 
  • Ensure that all necessary instructions and recommendations are available on hand when undertaking any maintenance tasks to ensure all tasks are addressed.


  • Ensure that the Supply Chain team receive timely updates about upcoming maintenance works, allowing sufficient time for planning and materials acquisition.
  • Attend all required team meetings and ensure that technical information from those meetings is communicated to key stakeholders
  • Ensure that all feedback from the operations and maintenance team is used in the preventative maintenance optimisation.
  • Develop a methodical tracking tool to allow for a weekly and monthly summary of activity, progress, and communication

Who are we looking for?

To succeed in this role, a strong understanding of the operation of manufacturing equipment and facility, including maintenance requirements, is crucial.

In addition to being able to manage time, tasks and budget, you will be a strong communicator, building positive relationships and working with other roles and functions to get the best outcomes for the business.

Apply today

If this glimpse into the world of Koko Black sparks something in you, we would love to hear from you!

Even if you don't check every box above, we want to encourage you to introduce yourself and tell us how your work or life experiences make you a great fit for Koko Black and the role.

We believe a diversity of perspectives and experiences makes a team stronger — and the stronger our team, the better we will be at providing the best possible experience in the chocolate world.