Project Management Specialist

At KBR – We do things that matter

We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 38,000 people worldwide with customers in more than 80 countries and operations in over 29 countries.

KBR is proud to work with its customers across the globe to provide technology, value-added services, and long-term operations and maintenance services to ensure consistent delivery with predictable results. At KBR, We Deliver.

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KBR in Australia

With over 65 years working on some of Australia’s largest and most complex projects, KBR has unmatched experience supporting the nation’s critical infrastructure, energy transition and national security priorities. KBR has around 2,000 employees throughout Australia, who are focused on delivering innovative technology and engineering solutions for a safer, more secure and sustainable future.

Learn more about KBR in Australia  

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

The Opportunity:

As a Project Management Specialist at KBR, you will play a critical role in supporting the successful delivery of projects within the Integrated Workforce Projects (IWP) team. Working closely with the Senior Manager Operations and Senior Specialist, Project Management, you will contribute to the timely establishment, execution and completion of project activities across a diverse portfolio.

This position is ideal for a motivated and organised professional who thrives in fast‑paced, project‑driven environments. You will draw on your strong grounding in project management principles to provide essential administrative, coordination and governance support that enables project teams to operate efficiently and effectively.

For individuals seeking to further develop their project management career particularly within Defence or engineering-oriented settings this opportunity offers meaningful work, exposure to complex programs, and the chance to contribute to outcomes that make a real impact. 

Key Responsibilities:

• Provide administrative and coordination support to assist with the day‑to‑day operation and delivery of IWP Projects.
• Support personnel administration, including onboarding activities and managing timesheet submissions for Account staff.
• Assist with travel arrangements and associated invoicing requirements.
• Work with program and project managers to develop, update and maintain project schedules, ensuring alignment with workstream and program‑level timelines.
• Coordinate IWP schedules, tasks, and meeting updates, ensuring accurate and timely distribution of reports and information.
• Analyse and consolidate progress updates to support ongoing project tracking and reporting.
• Support and coordinate IWP meetings, including preparing agendas, drafting minutes, tracking action items, and arranging resources and logistics.
• Organise, review, and manage project documentation within appropriate data management systems, ensuring accuracy and version control.
• Assist with the preparation and management of reports, including review packs and weekly, monthly, and quarterly project status reports.
• Support CCP and WTO estimation compliance checks and associated administration tasks.
• Undertake general administrative duties and other tasks as required to support project outcomes.

What You’ll Bring:

• A current Defence Baseline Security Clearance (or the ability to obtain and maintain one).
• Relevant qualifications and demonstrated experience in project management and administrative support.
• A strong understanding of project management principles, including project finances, scheduling, progress tracking and status reporting.
• At least 2 years’ experience in a coordination or administrative role within a project‑driven, technical or engineering-focused environment.
• Excellent organisational and interpersonal skills, with the ability to manage competing priorities in a fast‑paced setting.
• High attention to detail, a proactive mindset and the ability to work with autonomy while maintaining accuracy and timeliness.
• Strong written and verbal communication skills, enabling effective engagement with stakeholders at all levels.
• Proficiency in Microsoft Office, particularly MS Excel, and the ability to quickly learn and adapt to new software and project tools.
• (Desirable) Previous experience working within the Defence sector or Defence‑related industry.

Due to the nature of Defence work, applicants must be Australian citizens and hold an active NV1 security clearance.

What we will offer you:

· A workplace culture certified as a Great Place To Work

· Flexible working

· Competitive salary (including annual reviews)

· Paid parental leave

· Income protection

· Corporate rewards

· Salary packaging/Novated leasing

· Employee stock purchase plans

· Flu shots, skin checks and discounted private health insurance

· Career development: Online learning, mentorship and career pathways

If you’re ready to shape tomorrow, let’s get started. Apply Now!

As a Major Service Provider of the Australian Defence Force, an AGSVA security clearance will be required and compliance to International Traffic in Arms Regulations (ITAR). As such, our hiring decisions are based on the key requirements of each role and candidates are selected based on their unique strengths and experiences. 

Notice to Third Parties/Recruitment Agencies: KBR Australia does not accept unsolicited resumes, or any liability associated with fees or costs from recruitment agencies, search firms or third parties who have not been engaged directly on this job opportunity. Candidates interested in applying are welcome to submit their application online.