Office Manager

We are a highly Supportive company.

Kapitol is revolutionising the construction industry by embracing cutting-edge digital technology, driving innovation, and prioritising quality, safety, and workplace culture to create a future where construction is more productive, safe, and sustainable. Based in Melbourne, we're building to be Australia-wide with a diverse portfolio including commercial, education, industrial and residential projects.

Our team is an Authentic group of professionals.

We are looking for an organised and proactive Office Manager to join our team. The role will be based on site at our projects in Melbourne's inner west. You will ensure our facilities are well kept, organised, and stocked whilst supporting the team’s administration needs. We are a fast-paced and growing company, looking for passionate people that thrive on success and take pride in the quality of their work. Creative, innovative thinkers with strong learning mindsets make up our existing team – and we set out to bring aboard the same.

You will embody an Inspirational approach to work.

What you will do:

• Various administrative tasks, e.g. raise POs, arrange meetings, issue invitations
• Cleanliness and organisation of kitchen and lunchroom areas and equipment
• Preparation and upkeep for meeting rooms and associated catering needs
• Procurement and ordering of consumables and groceries
• Plan lunches and small functions
• Coordinate cleaning personnel

What you will bring:

• Experience in a similar facilities, office, and administration coordination roles in a fast-paced environment
• Proficiency with MS Word, Excel and PowerPoint with the ability to pick up new systems quickly
• Well organised with the ability to prioritise and juggle multiple tasks concurrently
• Problem-solving and time management skills – you can think on your feet
• A can do, positive attitude and passion for doing things right first time
• Passion for providing a high standard of office facilities
• Exceptional customer service skills
• Team first, collaborative approach
• Attention to detail

We are Driven to offer you a great career and benefits.

• Top 5 in Best Places to Work 2022, 2023
• Agile, fast-tracked career development pathways
• Industry-specific, leading training and development
• 5-day week; site managers enjoy our “10 in 14” program
• Flexible working arrangement options and hours
• Paid Parental Leave, financial and practical support
• Expanding selection health/wellbeing initiatives
• And there is so much more for us to discuss with you!

Kapitol value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, life stages, cultures, faiths, sexual orientation, and genders.

Rarely does a new hire at Kapitol satisfy all our selection criteria; we would love to hear from those who feel they have potential to be great. Find out more about Kapitol Group on our website (kapitolgroup.com.au) – and follow us on LinkedIn and Instagram for regular updates.

Please be sure to apply directly as we will not be engaging the services of recruitment agencies, nor any agency-represented candidates for this role. Kapitol will not be held responsible for any associated fees from recruitment agencies resulting from unsolicited introductions.