Senior Contract Administrator

We are a highly Supportive company.

Kapitol is revolutionising the construction industry by embracing cutting-edge digital technology, driving innovation, and prioritising quality, safety, and workplace culture to create a future where construction is more productive, safe, and sustainable. Based in Melbourne, we're building to be Australia-wide with a diverse portfolio including commercial, education, industrial and residential projects.

Our team is an Authentic group of professionals.

With a healthy and growing pipeline of work, we are looking for a talented and driven Senior Contracts Administrator. Our new hire will have strong experience with procurement, package reviews, drafting documentation, variations, reports and managing RFIs. In this exciting role, you will assist the broader project team in the overall delivery upon our commercial contract framework requirements and processes whilst mentoring junior team members. We are a fast-paced and growing company, looking for passionate people that thrive on success and take pride in the quality of their work. Creative, innovative thinkers with strong learning mindsets make up our existing team – and we set out to bring aboard the same.

You will embody an Inspirational approach to work. 

What you will do:

• Assist with the procurement for materials across various projects, including delivery to site
• Draft subcontract documentation
• Review, develop and administer trade packages scope of work before calling for tenders
• Assess quotes, negotiate, and provide tender price comparisons with weigh-ins and provide a recommendation report of nominated subcontractor per trade package
• Respond to on-site requests from site teams
• Assist with the managing of project variations by obtaining trade variations, assessing the collection of these subcontractors’ quoted variations and assist with the preparation of head contract variation submission
• Provide regular letting and vetting updates to the Project Manager
• Manage client and subcontractor RFIs from site
• Head Contract & Subcontract administration
• Manage and track project expenditure and prepare a monthly report
• Programme and system management including reviews for compliance, accuracy, efficiency, and improvements
• Determine supply costs from new and existing suppliers
• Data entry and general administration
• Assist in upskilling Project Managers on commercial aspects of a project
• Mentor Contract Administrators, Graduates, Cadets, and new starters and providing feedback

What you will bring:

• A genuine passion for the Construction industry
• Tertiary qualified in Construction Management or a related discipline
• 7+ years of Contract Administration experience, ideally in a Tier 1 or Tier 2 environment
• Experience in a Contract Administration role on multiple $50M+ projects
• Experience mentoring and coaching junior team members
• JOBPAC experience preferred, as well as proficiency across MS Suite
• Agile thinking and ability able to identify opportunities
• Confidence and demonstrated capability in negotiation
• Strong communication skills and ability to convey complex issues with clarity and ease
• A meticulous eye for detail and outstanding record keeping skills
• Ability to work well both in autonomously and team environments with a commitment to organisational success

We are Driven to offer you a great career and benefits.

• Top 5 in Best Places to Work 2022, 2023
• Agile, fast-tracked career development pathways
• Industry-specific, leading training and development
• 5-day week; site managers enjoy our “10 in 14” program
• Flexible working arrangement options and hours
• Paid Parental Leave, financial and practical support
• Expanding selection health/wellbeing initiatives
• And there is so much more for us to discuss with you!

Kapitol value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, life stages, cultures, faiths, sexual orientation, and genders.

 Rarely does a new hire at Kapitol satisfy all our selection criteria; we would love to hear from those who feel they have potential to be great. Find out more about Kapitol Group on our website (kapitolgroup.com.au) – and follow us on LinkedIn and Instagram for regular updates.

Please be sure to apply directly as we will not be engaging the services of recruitment agencies, nor any agency-represented candidates for this role. Kapitol will not be held responsible for any associated fees from recruitment agencies resulting from unsolicited introductions.

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