Project Administrator

We are a highly Supportive company.

Kapitol is an innovation-driven construction company based in Melbourne set to outpace and disrupt the industry. As one of Australia’s fastest-growing design and construct enterprises, we proudly combine a fresh approach with decades of expertise. The result is smarter, safer, more agile building solutions, a diverse portfolio including commercial, residential and education projects, and an award-winning workplace culture.

Our team is an Authentic group of professionals.

With a strong pipeline of large-scale, technically complex projects underway, we are seeking a Project Administrator to join our Data Centre project team. Working closely with our Project Managers and Delivery teams, you’ll play a vital role in ensuring the smooth administration and coordination of project documentation, permits, and compliance submissions.

This is a fast-paced and dynamic environment where attention to detail, organisation, and clear communication are key. You’ll be part of a driven, supportive team passionate about delivering high-quality outcomes while maintaining Kapitol’s reputation for excellence.

You will embody an Inspirational approach to work.

What you’ll do:

• Prepare, coordinate, and submit permissions work, access permits, and related documentation for live environments.
• Liaise between project teams, clients, and subcontractors to ensure submissions are accurate and on time.
• Assist in compiling construction submissions and tracking key deliverables.
• Maintain project records, documentation, and compliance registers.
• Support project managers in monitoring costs, budgets, and reporting.
• Facilitate communication across internal teams and external partners.

What you’ll bring:

You’re a proactive and detail-oriented professional who thrives in a collaborative, fast-moving construction environment. You bring strong administrative and coordination skills, with the confidence to liaise effectively across all levels of a project team.

• Previous experience in a construction or engineering project environment preferred.
• Excellent written and verbal communication skills.
• High attention to detail and ability to manage multiple priorities.
• Sound understanding of project documentation, compliance, and systems.
• Proficiency in Microsoft Office Suite and document control systems.

We are Driven to offer you a great career and benefits.

• Agile, fast-tracked career development pathways
• Industry-specific, leading training and development
• 5-day week; site managers enjoy our “10 in 14” program
• Flexible working arrangement options and hours
• Paid Parental Leave, financial and practical support
• Expanding selection health/wellbeing initiatives
• And there is so much more for us to discuss with you!

Kapitol is committed to providing an equitable, inclusive and diverse working environment.

Rarely does a new hire at Kapitol satisfy all our selection criteria; we would love to hear from those who feel they have potential to be great.

Find out more about Kapitol on our website (kapitol.com) – and follow us on LinkedIn and Instagram for regular updates.

Please be sure to apply directly as we will not be engaging the services of recruitment agencies, nor any agency-represented candidates for this role.

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