Senior Contract Administrator

We are a highly Supportive company.

Kapitol is an innovation-driven construction company based in Melbourne set to outpace and disrupt the industry. As one of Australia’s fastest-growing design and construct enterprises, we proudly combine a fresh approach with decades of expertise. The result is smarter, safer, more agile building solutions, a diverse portfolio including commercial, residential and education projects, and an award-winning workplace culture.

Our team is an Authentic group of professionals.

As Kapitol continues to grow, we’re expanding our commercial delivery capability across multiple major projects. We’re looking for a skilled Senior Contract Administrator who can drive commercial rigour, build strong relationships, and support high-performance project outcomes.

You will embody an Inspirational approach to work.

What you’ll do:

• Manage end-to-end subcontractor procurement, including preparing packages, running tender processes, and negotiating commercial terms.
• Administer subcontract agreements, ensuring compliance with scope, contract conditions, and Kapitol governance requirements.
• Prepare, assess and negotiate progress claims, variations, EOTs and final accounts.
• Maintain accurate cost forecasting, budget tracking and financial reporting in partnership with Project Managers and Commercial Managers.
• Monitor and manage head contract obligations, including notices, reporting requirements and correspondence.
• Ensure timely processing of subcontractor claims, purchase orders and payments.
• Support monthly commercial reporting, cost-to-complete reviews and risk assessments.
• Identify cost or scope risks early and recommend mitigation strategies.
• Collaborate closely with project delivery teams to maintain strong commercial performance across each stage of the build.
• Contribute to continuous improvement in commercial systems, processes and reporting quality.

What you’ll bring:

• Proven experience as a Contract Administrator or Senior Contract Administrator in commercial construction (Tier 1 / Tier 2 experience highly regarded).
• Strong understanding of head contract and subcontract conditions, procurement, variations, progress claims and commercial governance.
• Experience managing high-volume contract administration in fast-paced project environments.
• Excellent financial acumen — confident managing forecasts, cost plans, budgets and commercial reporting.
• Strong relationship-building and negotiation skills with subcontractors and internal stakeholders.
• High level of accuracy, attention to detail and documentation discipline.
• Proficiency with construction management systems (Jobpac, Procore, Aconex or similar).
• Collaborative, solutions-focused approach with strong communication skills.
• Tertiary qualifications in Construction Management, Engineering, Quantity Surveying or related field.

We are Driven to offer you a great career and benefits.

• Career Growth: Advance your skills with leadership and professional development programs.
• Innovative Work: Be part of industry-leading projects powered by cutting-edge technology.
• Well-Being Focus: Enjoy a safe, sustainable, and flexible working environment. 
• Recognition & Impact: Contribute to award-winning projects that make a difference.
• Inclusive workplace: We are recognised by the Diversity Council of Australia as an Inclusive Employer 2024-25.

Kapitol is committed to providing an equitable, inclusive and diverse working environment.

Rarely does a new hire at Kapitol satisfy all our selection criteria; we would love to hear from those who feel they have potential to be great.

Find out more about Kapitol on our website (kapitol.com) – and follow us on LinkedIn and Instagram for regular updates.

Please be sure to apply directly as we will not be engaging the services of recruitment agencies, nor any agency-represented candidates for this role.

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