Legal Administrative Assistant

About Us 

Jemena is an Australian energy company who owns and operates over $11.5 Billion worth of gas and electricity transportation assets across Australia supplying millions of households and businesses with essential services every day. 

Role Overview:

We are currently seeking a full time permanent legal operations coordinator to support our large in-house corporate legal team. As the Legal Operations Coordinator, you will be empowered to provide efficient and effective administrative support to the Legal team which supports the achievement of the team goals and advance the broader organisational agenda.

This key role has responsibility for delivering all administration and billing requirements for the teams to a high standard. The Legal Assistant will possess the confidence and capability to navigate the competing demands of a large corporate team with the highest level of confidentiality.

You will be empowered with the following:

• provide high-quality administrative and office management services, including coordinating Legal team calendars (where required), handling correspondence, and managing communications (e.g., monitoring telephone calls and emails as required)
• perform administrative tasks associated with travel bookings (both domestic and international), processing expense claims, obtaining data, and facilitating payment processing (including law firm invoices) using internal payment systems, coordinating deliveries, liaising with couriers, and ordering office supplies
• assist in monitoring legal spend and budgeting, including raising purchase orders
• prepare and distribute reports within the Legal team and for wider distribution within the business
• advocating Jemena values and the Jemena business model; supporting and actively participating in programs that promote the Jemena culture in which exceptional individual and team performance is celebrated and rewarded
• maintaining awareness and current knowledge of, and complying with, all current and new policies and procedures, including following up with the Legal team to create and maintain focus and awareness within the team of Jemena policies and procedures utilization and updates

Your experience:

• Experience in a legal secretarial or administrative environment including the use of word processing, spreadsheet and database software, arranging meetings and appointments, seminars/workshops and maintaining correspondence files
• Competency in handling and tracking payment of invoices and purchase orders.
• Ability to apply a range of technology skills, including an advanced level of proficiency in Microsoft Office applications, specifically Word, Excel, PowerPoint. Experience with SAP would be a bonus.
• Experience in dealing with highly sensitive issues and strictly confidential matters

Why you should come and work for us 

Our people are our greatest strength and inspiration so having various flexible working options, paid parental leave and leave purchase plans amongst many other benefits are key foundational elements on which we have built our success. We are passionate about what we do and we are proud of who we are. Safety is the cornerstone of our organisation and respect for community and country is the keystone that locks in place our Group Values. 

Diversity/Inclusion  

We understand and value the multiple strengths and contributions of a diverse workforce, the ability hybrid where possible, and our Reconciliation Action Plan is demonstrated commitment to employment, business, and partnership opportunities with Australia’s First Peoples. . We actively encourage applications from Aboriginal and Torres Strait Islander Peoples. When you join Jemena, you become part of our diverse, inclusive and passionate team, where you can be your committed self.  

Recruitment Process 

As part of Jemena’s recruitment process, you will be required to undergo pre-employment checks. Notice to Third Parties: Jemena does not accept unsolicited resumes (or liability associated with fees or costs) from recruitment agencies, search firms or third parties. Interested candidates are welcome to submit their application independently.