Team Administrator – Contracts and Operations

The Role

As the Team Administrator you will work closely with a highly engaged team of passionate people, who provide cutting edge software technology to clients in the construction industry.

This role ensures a seamless connection between client-facing commercial activities, through to the internal financial systems and processes within Construction Industry Solutions (COINS). 

Working collaboratively with the Managing Director, the Key Objectives will be to:-

•      Ensure the integrity of the company’s end-to-end commercial process

•      Support the MD to organise and oversee Australia and NZ commercial activities

•      Coordinate with the functional areas of the COINS Global business

On a day-to-day basis you will review commercial documentation for accuracy and integrity, and ensure the effective delivery of quotes, contracts and NDAs to clients and third parties. Utilising our internal COINS Management System, you will input data and provide reporting on the status of contracts and customer feedback.

In terms of the operations side of the role, you will interface with payroll, purchasing, and people-related administration. In conjunction with the MD, you will be involved in ISO Audit preparation, leasing, insurances and compliance. There is also the opportunity to be involved in the coordination of events and workshops. Advancement to Operations Management is one of several long term career pathways available in our growing company.

This is a full-time permanent role. For the first 6 months this position will be onsite in our Eight Mile Plains office to allow you to engage and bond with the close knit team, and familiarise yourself with the business operation. After this initial period, hybrid working arrangements can be provided for those interested in a combination of onsite and working from home.

The Essentials

To be successful in this role, you will be a highly organised, conscientious individual who demonstrates drive and passion for contributing to a thriving business. With professionalism and a highly collaborative approach, you will proactively communicate across the organisation to ensure the integrity, accuracy, and flow of commercial documentation. 

Specifically you will have:-

•      Significant experience in commercial activities such as pricing, quoting and contract administration

•      A strong commitment to customers and delivery

•      Exceptional interpersonal skills

•      An extraordinary eye for detail

•      A high level of computer literacy, verbal and numerical reasoning

•      Discretion to handle confidential information

About Us

At COINS, we believe in using the power of technology and business to create a better and more sustainable future. For more than 30 years, we have advanced sophisticated software and services to the construction industry to help continually improve the built environment for the benefit of our customers and the community as a whole. 

We value diversity and the expertise that people from different backgrounds bring to our business. Our values drive us and everything that we do is for the benefit of all our stakeholders. We are optimistic about the future of our business and work with pride, passion and enthusiasm in order to achieve our goals. We collaborate and communicate with all interested parties to achieve the best possible outcomes. We continually innovate, to improve our products, services, systems and procedures and our business. We are socially responsible and care about the impact that our business has on individuals and society as a whole. We embrace the ideals of good leadership, Embracing Change, Communication, Respect and Trust to empower ourselves and each other to achieve.

The Opportunities

The demand for sustainability and the ongoing growth of building, construction and manufacturing in the APAC region is immense. With cutting edge, cloud-based technology, COINS provides a standout solution for the construction industry and you will be an integral part of our ongoing growth.

You will have the opportunity to develop and implement strategies for the enhancement of commercial documentation and processes, and initiate business and process improvements.

Career development is fostered with various pathways available for those interested in advancement.

COINS has a flat organisational structure, and you will work directly with a highly accessible, energetic and engaged Managing Director, Jim Farrer, who is steering and supporting the team through a very purposeful strategic growth plan.

Through our COINS Foundation, our not-for-profit organisation of the COINS group, we use enterprise to address issues of social justice. https://www.coinsfoundation.org/

Salary is negotiable, commensurate with the value you will bring to this role. Free onsite parking is provided along with a number of attractive financial and non-financial benefits.

The Application Process

Please submit your CV and Cover Letter stating your interest in a career with Construction Industry Solutions (COINS).

Applications will be managed by our Talent Acquisition Partner, Susan Leon of Iris Consulting and therefore agency input is not required. You will receive a response within 10 working days in regard to your application.

To find out more about COINS, please visit https://www.coins-global.com/apac/