The Customer Service Associate supports the customer service and sales team in various administrative functions essential for everyday operations.
Responsibilities (but not limited to):
Responding to customer correspondence and sends out notifications.
Take and records customer facsimile, EDI, email and mail orders.
Key enters and records freight rates to provide Freight Report and charge customers.
Distributes customer invoices.
Scan and email all customer invoices
Obtain all necessary documents to adjust necessary debits and credits as per accounts receivables group.
Co-ordinate and monitor inventory transfers to third-party warehouse.
Back up reception telephone/switchboard when necessary.
Liaises with other departments.
Performs administrative functions to executive team as necessary.
Follows safety procedures in the workplace; must attend and participate in all department safety meetings and training sessions.
Performs other duties as required.
3-5 years working in an office environment.
Working on different software programs.
College graduate from a recognized educational institution.
Numeracy and literacy to ensure accuracy of quotes.
Excellent oral and communication skills including polite telephone manner.
Able to meet deadlines.
Well organized with the ability to prioritize and multitask.
Possess sound judgement, discretion and preserve confidentiality.
Able to work with others and willing to contribute to the team.
Pay attention to detail.
Microsoft Office with exceptional Excel skills.
Ability to learn new software programs in a timely manner.
Looking for Meaningful Work? We can help.
We know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.
We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at email@example.com.
We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.