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Administrative Assistant

  • LocationPontiac, IL 61764 - United States
  • Work TypeContract/Temp
  • Positions1 Position

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  • Job no: 55273ENBJP00007756
  • Categories: Administrative

We are looking for an experienced Administrative Assistant on behalf of one of North America’s largest natural gas distributors. This is a one year+ contract opportunity.

Duties Include:

  • Provides clerical and administrative support in an office of approximately 14 employees
  • Ensures department is well organized and all documentation and filing are complete (i.e Work Orders, Environmental Reports, Tickets, Proving Reports).
  • Schedules and coordinates meetings and training sessions as requested, and records and distributes meeting minutes as necessary.
  • Prepares budget cost tracking reports.
  • Makes travel arrangements and completes expense reports for department personnel.
  • Timesheet reporting for all department personnel.
  • Assists in maintaining employee training records.
  • Assists in emergency response situations.
  • Coordinates purchase of supplies and materials with vendors, and also provides liaison with Purchasing Department.
  • Responsible for proper routing of forms, revisions of manuals and other documents
  • Provides Oracle support for project management and Maximo data entry as required.
  • Oversees service providers, generates and manages work orders, and manages shipping/receiving and all mail distribution.
  • Participates in regulatory audits of the terminal.
  • Audits and codes invoices.
  • Maintain department vehicle reports and state licensing.
  • Performs other duties as assigned.

 

Skills Required

  • High school diploma is required and a university degree or technical college diploma is preferred.
  • Must have at least 5 years clerical or receptionist experience.
  • Computer proficiency with MS Office products (Word, Excel, Outlook, and Power Point)
  • Must be able to prioritize multiple projects and work independently.
  • Must have good people skills to successfully interact with individuals from professional to heavy construction backgrounds.