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10153 - Contract Specialist

  • LocationCalgary, AB T2P 3L8 - Canada
  • Work TypeContract/Temp
  • Positions1 Position
  • Published At:18 days ago


  • Job no: 69D3A
  • Categories: Administrative, Supply Chain

Our client, a Canadian multinational energy transportation company with a focus on the transportation, distribution and generation of energy, has an immediate need for a Contract Specialist. This is a contract position for eight (8) months. the position is to be based out Calgary, Alberta.

The Contract Specialist (CS) is accountable for the day-to-day conformance responsibilities for all executed contractual arrangements of assigned GTM Operations in CA/US. The CS manages the flow of documentation & communication related to the contractual relationship between Company & Contractor to ensure contractual obligations are met. The CS facilitates the timely identification, communication & resolution of contractual matters. The CS interacts frequently with third parties as well as in-house key stakeholders including The Business, Legal, Project Management, SCM, Category Management & other functional groups. The CS reports directly to the GTM Manager unless directed otherwise 


  • Demonstrate understanding of & compliance with Project Execution contracting strategy
  • Facilitate preparation of contract exhibits, which include scope, specifications, pricing, & special instructions
  • Assist in writing technical contract language describing the scope, pricing, & special instructions for each assigned project 
  • Coordinate with the contract management group specialist to ensure project specific functional requirements & contractor clarifications & qualifications (when applicable) are incorporated in the final contract documents
  • Support project management in contractor contract negotiations during the contract bidding & formation phases
  • Review documents submitted by contractors for compliance with contract & provide notification to contractors of non-compliance & deviations from baselines, with concurrence of team and project manager
  • Maintain contractor correspondence & documentation logs
  • Prepare& transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager & project manager
  • Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, & preparing approved change orders
  • Prepare meeting agenda, participate in person at, & take & distribute meeting notes for, all contract-related meetings between company and contractor 
  • Establish & implement project contract document control and retention system in compliance with company procedures
  • Review contractor submitted invoices for compliance with the requirements; distribute for review & approval by the appropriate personnel; and monitor through payment to the contractor
  • Coordinate with project team, as required, in resolution of contractual issues as they arise
  • Request, monitor & track service request orders (SRO) for project outside services providers throughout the project duration
  • Coordinate contract close-out with project team to ensure strict compliance with the related contracts
  • Close out project contract files & submit for retention in compliance with Company procedures 
  • Prepare for & provide assistance during company and external compliance audits 
  • Ongoing communication with stakeholders regarding project’s contractual requirements, practices &issues, including providing weekly status updates  

 Desired Qualifications:  

  • Demonstrated ability to communicate in a clear, concise & organized manner
  • Demonstrated excellent human relations, influencing & listening skills to deal effectively with all levels of employees and management
  • Ability to develop collaborative working relationships with other departments to achieve goals
  • Familiarity with best management practices for contracting
  • Ability to support the negotiation of complex contracting issues
  • Ability to manage multiple tasks & to perform work with a reasonable level of supervision
  • Ability to communicate & interact effectively in a team environment 
  • Excellent organizational skills & Excellent technical writing skills
  • Ability to effectively prioritize work in a timely manner
  • Demonstrated ability to proactively & effectively solve problems by using analytical skills to take corrective action before they become crises
  • Demonstrated proficiency working with office computer applications such as Microsoft Office

 Basic/ Minimum Qualifications:  

  • Bachelor Degree (Business, Supply Chain, Sourcing or related Degree) minimum 
  • 7+ years of relevant experience(Draft contract verbiage, Negotiates, Implements, Amends)  
  • Specific knowledge & experience in contracting process & issues related to energy industry construction projects
  • Fundamental understanding of intent, context purpose & utilization of all documents typically included in or required by a contract
  • Customer Relationship Management (CRM), Document Management, Contract Negotiation  
  • Three (3) to five (5) years of progressive business or legal experience related to role;  
  • Proficiency with MS Office Word Excel, PowerPoint
  • Proficiency with Power Advocate, ECMS, ARIBA, Oracle & ability to learn other IT systems
  • Proven communication interpersonal & presentation skills, with influencing & persuasive talents 
  • Enrollment in the Supply Chain Management Professional (SCMP) / Certified Professional in Supply Management (CPSM) designation program or equivalent is an asset; 
  • Must have experience with SAP MM Experience with Oracle is an asset 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field We walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment

We value diversity and inclusion and encourage all qualified people to apply We encourage all qualified candidates to apply; however, only those selected


  • Published on 11 Feb 2021, 11:46 PM