Operations Assistant

About us

Hamilton Locke is one of Australia’s fastest growing law firms, focused on transforming the traditional approach to law.

We are culture-led and have a genuinely unique strategy, putting the personal and professional development of our people at the centre of everything we do. With a clean sheet of paper, we have aligned structure and systems around our strategy. We provide the team with a collaborative environment and modern and integrated technology, allowing them to focus on client needs without bureaucracy.

The role

We’re looking for an Operations Assistant to join our rapidly growing business. We’re a diverse group, and are looking for someone who is friendly, enthusiastic and loves to help others; who enjoys taking care of the details and ensuring everything runs smoothly.

Working within our HQ / Operations team, this is a role that allows you to utilise your strong organisational, customer service and interpersonal skills, as well as play an integral part of the growth of the firm. 

Duties of the role include:

• General administrative tasks​ to support day-to-day operations, e.g. printing, binding, photocopying, documentation preparation and data entry
• Reception duties​ including greeting visitors, managing mail, couriers and deliveries
• Managing meeting room bookings
• Manage building access cards
• Supporting with setting up the office for events
• Ensuring cleanliness and tidiness is maintained​ in meeting rooms and kitchen area
• Events coordination, including organising and setting up catering
• Maintaining office supplies​
• Monitoring the condition and functionality of office equipment and arrange for quotes and repairs or replacements when needed
• Support with onboarding new starters
• Support with seating arrangements and logistics, as well as with office layout changes upon request 
• Support the practice group and admin team, as requested​
• Deliveries as well as filing documents with the Courts
• Maintain records and databases such as mail register and visitors register
• Maintain ASIC statement - i.e. coordination of ASIC transactions with trust fund, disbursements

We’re looking for someone:

• With front of house, reception or administrative experience, ideally in a professional setting. Open to law students who are available 2-3 days per week.
• With intermediate MS Suite skills.
• Who has strong communication skills.
• With excellent attention to detail and the ability to efficiently manage multiple stakeholders and priorities.

What’s in it for you

• Be mentored in a supportive environment, with access to quality work, great clients and professional development opportunities
• A fun, collaborative and high-performing team environment with regular social events, training days and team retreats
• A competitive remuneration package, including eligibility to participate in incentive schemes with cash and equity awards
• An extra week’s leave, as part of our employee personal development program
• Subsidised holidays full of fun, social activities as part of our Adventure Club program
• Paid birthday leave each year

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information.

Accessibility and Inclusion

At HPX Group, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender, gender identity, sexual orientation, age, ability, cultural backgrounds, and family and caring arrangements.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. If you require any support or reasonable adjustments to complete your application, please contact us at talent@hpxgroup.com.au.

Agency submissions

HPX Group does not accept agency submissions unless the agency is specifically contacted by a member of the Recruitment Team. Please do not forward candidate profiles or resumes to partners, hiring managers or other employees - this will not constitute as an introduction to the firm and HPX Group will not be liable for a fee.

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