Team Coordinator

Acknowledgement of Country:

Hostplus acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past, present and emerging.

About us:

At Hostplus, we passionately provide our over 1.6 million members with the best possible service; constantly looking for new ways to deliver better value while helping members get the most out of their super. We are inspired to help our members achieve greater security for their future and ensure they retire with dignity.

Your role at Hostplus will give your career meaning, whether you're in marketing, financial advice, Operations or any of our other divisions - you'll be contributing to ensuring our members retire with the best possible outcomes, and what better feeling is there than knowing your role helps someone to retire with dignity and security?

About the role:

In the role of Team Coordinator, you will be responsible for administrative duties including, but not limited to, diary and calendar management, reception cover duties, information management, record keeping, operational reporting and project support. 

About you:

Reporting into the Group Executive (GE) of Administration Optimisation, Service and Insurance, you will provide general administrative support to the GE and the extended team.

Your key responsibilities will include:

• Assisting with coordination of team meetings and taking minutes if required;
• Management of the GE outlook calendar and inbox;
• Processing invoices and ordering digital cab changes, tracking of budget and spend, processing new vendor or agreement renewals in SharePoint forms;
• Preparing correspondence including formatting documents, developing templates, file management and distribution as required;
• Preparation and distribution of papers and reports for various meetings and committees;
• Maintain filing system and records management;
• Assisting with ordering stationary and kitchen supplies for the office, where required;
• Reception relief during lunchbreaks and during periods that the Receptionist is on leave AND
• Supporting with other administrative based projects as required from time to time

Why work for us:

Our employees are passionate about what we do and are proud to be part of an organisation which helps everyday Australians achieve a brighter future. We value diversity of thought and have an open & flexible workplace. Some industry leading benefits we offer include:

• 15% superannuation.
• Access to subsidised financial advice.
• Salary packaging.
• Hybrid working arrangements, work remotely & in the office.
• Excellent EBA conditions eg: paid parental leave, long service leave at 5 years, additional leave over Christmas shutdown.

What next:

If you are interested in this opportunity, please follow the prompts to formally apply.

We are passionate about creating an inclusive workplace that promotes and values diversity. We believe diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our members, and the communities we operate in.

We welcome and encourage applications from people of all backgrounds, ages, religions, including Aboriginal and Torres Strait Islander Peoples, LGBTIQ+ people, those with a disability, women, and people with a cultural or linguistically diverse background.

We Care: We care about our work, our clients and colleagues.

Better Together: We’ve got each other’s backs, and we never walk alone.

Go For it: We are optimistic, and we focus on solutions, not problems.

Keep it real: We are honest, genuine, straightforward and transparent.

Be Proud: We are proud of who we are and the work we do every single day.