Senior Data Entry Officer - Accounts Payable

If you're someone who loves high-volume, accuracy-focused work and seeing the direct impact of your effort on a business that matters: this is your role.

We're looking for a Senior Data Entry Officer to join our Accounts Payable team at our Support Office. You'll be the person processing and matching hundreds of supplier invoices every day through Microsoft Dynamics 365 and ExFlow, catching discrepancies before they become problems, and working closely with our Buying Teams to keep supplier relationships strong and payments on time. This is ownership work; you own every invoice through to resolution, and you own supporting our less experienced team members as they grow.

What you'll do

• Process an average of 200 stock supplier invoices per day through ExFlow and Microsoft Dynamics 365 while maintaining 98%+ accuracy
• Perform 3-way matching between supplier invoices, purchase orders and goods receipts
• Review invoice quantities, pricing, GST, supplier details and purchase order information prior to processing
• Identify and investigate discrepancies: price, quantity, receipting and purchase order variances, and work with Buying Teams to resolve them efficiently
• Ensure invoices are processed against the correct supplier, purchase order and legal entity
• Progress invoices through ExFlow within agreed processing timeframes and maintain clear audit trails
• Work closely with internal Buying Teams to support accurate and timely invoice processing, clearly communicating discrepancies and required actions
• Identify recurring invoice or PO issues and raise them with the appropriate team to reduce repeat exceptions
• As a senior member of the AP processing team, provide guidance and practical support to AP Officers, assist with training new team members in D365, ExFlow, OCR and invoice processing, and support the team during peak periods and month-end

What you'll bring

We're looking for someone with:

• Demonstrated experience in a high-volume Accounts Payable or invoice processing environment
• Strong understanding of purchase order and 3-way matching processes
• Proven experience processing high volumes of stock or PO-based supplier invoices
• Strong attention to detail and a track record of accuracy
• Ability to identify and investigate invoice discrepancies
• Strong organisational and time-management skills
• Ability to manage high transaction volumes without dropping accuracy
• Strong written and verbal communication skills
• Ability to work effectively with internal stakeholders and suppliers
• Demonstrated ownership of issues through to resolution

Nice-to-have:

• Experience using Microsoft Dynamics 365 Finance & Operations
• Experience with ExFlow for invoice processing and workflow management
• Experience with OCR/Data Capture technology
• Background in retail, FMCG, grocery, fresh food or another high-volume stock environment
• Understanding of Australian GST and tax invoice requirements

Why Harris Farm

Harris Farm is a family-owned Australian fresh food retailer with 30+ stores across NSW, ACT and QLD. Our Support Office is where purpose meets practice — a small, high-performing team that makes a real impact on a business people genuinely love. Every invoice you process, every discrepancy you catch, every team member you support — it all feeds into stronger supplier relationships, more accurate financial controls, and a business that runs with integrity. Come as You Are, Grow as You Go — if you want your work to mean something and do it alongside people who genuinely care, this is that place.

Ready to Apply?

Submit your application via the link below. We review applications as they come in — don't wait.