Executive Assistant

Executive Assistant

About us

Hamilton Locke, Australia’s fastest growing law firm, is evolving the traditional approach to corporate and commercial legal services. We are constantly removing the layers of bureaucracy, reacting quickly to change, providing exceptional service, and finding creative solutions to deliver smart advice.

We have offices in Sydney, Melbourne, Brisbane, Perth, Newcastle and Auckland, with our clients located across Australia, New Zealand and Internationally.

We have built a people-centric business from day one, bringing together top talent from across the globe. We are driven by maximising the ‘people experience’ – PX and creating a vibrant culture. We believe a strong PX drives the best possible ‘client experience’ – CX and therefore we strive to create a work environment focused on learning, teamwork and collaboration, underpinned by a values-based leadership model.

The role

Due to rapid growth, we are looking for an Executive Assistant who is highly organised and dependable to join our business supporting multiple Partners and their legal teams. We are a diverse group and are looking for someone who is enthusiastic and hard-working with a positive attitude.

Working full-time in our Sydney office, this role allows you to utilise your superior interpersonal and communication abilities, excellent administration and organisational skills, and to play an integral part of the growth of the office and overall Group. We’re in search of someone who will embrace a variety of responsibilities that may come their way.

Duties of the role include:

• Proactively manage workflow on behalf of multiple Partners and their legal teams.
• Proactively manage complex calendars and email correspondence, scheduling internal and external meetings and coordinating travel arrangements.
• Support the objectives and values of the overall Group.
• Be able to work autonomously and manage internal and external client communication, preparation of legal documents, and maintenance of client and matter records and databases.
• Schedule and organise internal strategic meetings to support decision making processes and ensure efficient communication within the organisation.
• Support with external marketing and business development engagements, such as events, seminars, and client relationship-building activities, to help promote the growth and reputation of the firm.
• Create and deliver reports and presentations ensuring the communication of critical information is clear and compelling.
• Provide comprehensive billing and expense support, overseeing financial matters and managing administrative tasks to maintain the smooth management of the practice groups.

We’re looking for someone:

• With administration experience working for leaders, ideally in a professional services environment.
• Intermediate to advanced Microsoft Office Suite skills
• Who has strong communication skills and excellent organisational abilities.
• Who is driven and self-motivated, constantly striving for excellence.
• A proficient problem solver, adept at identifying and resolving challenges.
• Independent and proactive, requiring minimal guidance to excel.
• A forward-thinking and strategic planner.
• Who is collaborative, working effectively as part of a team to support with the business growth.
• Highly skilled at prioritising a demanding workload, ensuring efficiency.
• Energised by the prospect of daily challenges and excited about overcoming them to contribute to success.
• With excellent attention to detail and the ability to efficiently manage multiple stakeholders and priorities.
• Who is an Australian Citizen or permanent resident.

What’s in it for you

• Be mentored in a supportive environment, with access to quality work, great clients and professional development opportunities.
• A fun, collaborative and high-performing team environment with regular social events, training days and team retreats.
• Flexible working arrangements.
• A competitive remuneration package, including eligibility to participate in incentive schemes with cash and equity awards.
• An extra week’s leave, as part of our employee personal development program.
• Full-day birthday leave.
• Support in building client relationships and growing your own area of expertise within a professional services business.

Accessibility and Inclusion

At Hamilton Locke, our culture is made up of unique background and varying life experiences. We celebrate our people's differences across gender, gender identity, sexual orientation, age, ability, cultural backgrounds, and family and caring arrangements.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. If you require any support or reasonable adjustments to complete your application, please contact us at talent@hpxgroup.com.au.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information.

For more information on Hamilton Locke, please visit https://hamiltonlocke.com.au/ or follow us on LinkedIn here.

Agency submissions

HPX Group does not accept agency submissions unless the agency is specifically contacted by a member of the Recruitment Team. Please do not forward candidate profiles or resumes to partners, hiring managers or other employees - this will not constitute as an introduction to the firm and HPX Group will not be liable for a fee.

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