Project Information Manager (Document Control)

As GemLife continues to grow, our Commercial Development Team are requiring a Project Information Manager (Document Control) to improve the efficiency of delivering documents and keeping things on track as our project pipeline grows! 

This is an exciting opportunity to step into a new role and work alongside the Senior Project Manager and take ownership of project information workflows, supporting approvals and efficient information delivery between consultants, contractors and internal teams.

This role is critical to ensuring consistent, accurate and timely information flow across multiple concurrent projects, supporting risk management, compliance, and efficient project delivery as GemLife’s development pipeline expands.

Key Responsibilities of the Project Information Manager:

• Establish and maintain project document registers and filing systems within Procore and Plexa.
• Manage document workflows for design submissions, reviews, approvals and certifications.
• Maintain strict version control and distribution of current documentation to project teams.
• Coordinate document flow between consultants, subcontractors, site teams and head office.
• Support site teams with as-built documentation and O&M manuals for operational handover to resort operations.
• Ensure project records are properly archived, governed and audit-ready.

To be successful you must:

• Have previous experience as a Document Controller ideally within the construction industry
• Be comfortable working in a fast-paced, high volume project environment
• Be an organised individual who's detail orientated
• Have strong communication skills with a variety of stakeholders.
• Demonstrate the confidence to manage document processes and independently and guide others in best practice.

Nice to have:

• Experience supporting multiple concurrent projects
• Exposure to leading or mentoring junior document controllers
• Interest in developing standardised systems and processes

What it's like to work at GemLife:

• Being a crucial part of a team that values your feedback, contributions, and supports your growth and development
• Permanent full-time role with flexible start/finish times
• A company experiencing massive growth and opportunities for the team, including the ability to grow with the Commercial Development function as it scales
• Flare Retail discounts, Fitness Passport subsidised, and corporate uniform allowance 

About us

GemLife is one of Australia’s fastest-growing developers of luxury over-50s residential resorts. We're known for our architecturally designed resorts, premium facilities, and exceptional lifestyle experiences. As a newly ASX listed company, we foster a positive and inclusive culture built on passion, integrity, and respect. For more about what we do, please head to www.gemlife.com.au

As this is a newly created role, there is genuine opportunity to shape information management processes and grow with the Commercial Development Team as the business expands.

Ready to help shape communities and influence the future of our resorts? Apply now with your CV and cover letter - we’d love to learn how you can help us create an exceptional workplace.

 We only accept applications from Australian Citizens, Residents or candidates with full Australian work rights, we are unable to offer sponsorship.