Administrative Assistant (Thunder Bay or North Bay, ON)On-Site

• 1-Year Contract 
• Onsite: 1211 Amber Drive, Thunder Bay, ON P7B 6M4

At Enbridge, our goal is to be the first-choice energy delivery company in North America and beyond—for customers, communities, investors, regulators and policymakers, and employees. 

To meet that goal, Enbridge is partnering with Raise—a leading recruitment firm that specializes in IT, Technical, and Engineering staffing.  

Together, Raise and Enbridge are building teams that are rising to meet the growing energy needs of North America. If you’re looking for a challenging role that will make the most of your skills while allowing you to make an impact, this is it.  

Enbridge is hiring an Administrative Assistant right now—when you apply, Raise will review your application within 48 hours and contact qualified applicants for interviews.  

About the Role:

We are seeking an Administrative Assistant to play a pivotal role in supporting the smooth operation of our regional office through proactive administration, communication, and coordination. This position requires a highly organized, tech-savvy professional who thrives in a fast-paced environment and is comfortable navigating multiple internal systems.

Key Responsibilities:

Executive & Operational Support:

• Manage calendars, travel arrangements, correspondence, and expense reports for the Operations Manager and Leadership Team.
• Coordinate and organize internal and external meetings, including preparing invites, agendas, presentations, logistics, and follow-ups.
• Serve as the liaison to maintain internal communication channels and connect with key external contacts.

Office & Facilities Management:

• Handle telephone reception for regional office needs (internal and external).
• Oversee office operations including mail handling, service contractor coordination, office supply orders, and building maintenance.
• Ensure smooth daily functionality of the office in coordination with REWS and building services for repairs.

Regional Team Coordination:

• Update and maintain distribution lists, phone directories, and SharePoint/Team sites.
• Set up meeting logistics, including room setup, AV support, and refreshments.
• Manage and rotate Duty Manager and Supervisor schedules.
• Consolidate and distribute materials, reminders, and updates, such as SAP requirements.

Budget & Expense Administration:

• Assist with SAP entries, centralized SRO tracking, and expense submissions for supervisory staff.
• Process specific invoice payments.

Technical & Systems Support:

• Handle SailPoint and system access requests.
• Provide Power BI reporting and support for server issues and office equipment troubleshooting.
• Manage service request orders and general clerical support.

Learning & Onboarding:

• Manage Workday Learning Administration: edit offerings, pull reports, update ILT completions.
• Support onboarding processes and administrative learning functions.

Community Investment & Stakeholder Engagement:

• Provide quarterly spend updates and insights during regional leadership meetings.
• Coordinate Project Zero and Project Assist submissions along with media announcements.
• Support municipal advisors with community investment efforts and stakeholder coordination.

Additional Duties:

• Engage in internal committees, projects, and initiatives as required.
• Complete other administrative tasks as assigned.

Minimum Qualifications:

• A minimum of 3 years experience in an administrative, executive assistant, or similar role.
• Post-secondary education in Business Administration or a related field.
• Quick learner with proven ability to navigate multiple internal systems (e.g., SAP, Workday, SailPoint, SharePoint, Power BI, MS Office Suite).
• Strong organizational and time-management skills, with the capability of working independently.
• Excellent communication and interpersonal skills for collaboration with cross-functional teams.
• High attention to detail and accuracy in documentation and reporting.
• Flexible and comfortable working both onsite and virtually across multiple locations, with travel within Northern Ontario once per month.
• Critical thinking skills with effective decision-making abilities.
• Professional discretion in handling sensitive information.

Please note: Successful applicants will be employees of Raise, working at Enbridge facilities with both Enbridge and contract employees.   

Applying with Raise  

Raise is an established IT and engineering hiring firm with over 60 years’ experience connecting talented candidates with meaningful work. When you apply, you’ll get more than just a chance at a great job—you’ll become part of a vast network of employers that are always changing. 

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at +1 800-567-9675 or ECTC@raiserecruiting.com

#ENBC