Administrative Assistant - Houston, TX - Talent Pool

Job Summary:

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with day-to-day office operations.

Key Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and edit correspondence, reports, and presentations.
• Answer and direct phone calls, emails, and other communications.
• Maintain and organize filing systems (electronic and physical).
• Assist with travel arrangements and expense reporting.
• Order office supplies and manage inventory.
• Support team projects and provide general administrative assistance.
• Handle confidential information with discretion.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Preferred Skills:

• Experience with office management systems and procedures.
• Knowledge of basic bookkeeping and record-keeping.
• Ability to multitask and prioritize effectively.