Theatre Bookings Officer - Surgery and Oral Medicine

• 📍 The Royal Dental Hospital of Melbourne (Carlton location)
• 🕘 Part-time opportunity – 4 days per week (Monday, Tuesday, Thursday, Friday) - 32 hours
• 💰 Salary Packaging + City fringe location + Supportive team environment
• ✨ Enjoy 5 weeks annual leave pro rata

Bring your coordination skills to life where it really matters — in theatre.

At Dental Health Services Victoria (DHSV), we’re not just about smiles — we’re about people. We’re a team of passionate professionals working together to deliver better oral health to all Victorians. When you join us, you’re joining a purpose-led organisation that values teamwork, compassion, and real impact.

This is more than a bookings job. It’s your chance to step into a pivotal role that keeps our theatres running smoothly and patients cared for — from first contact to recovery.

About the role

We’re looking for a proactive and organised Theatre Bookings Officer to join our collaborative team at the Royal Dental Hospital of Melbourne. In this role, you’ll be at the heart of theatre coordination — ensuring smooth scheduling, efficient patient flow, and a seamless experience for patients and staff alike.

Reporting directly to the Patient Access Team Leader – Surgery and Oral Medicine, you'll work closely with the Perioperative Coordinator, Nurse Unit Manager, and Surgery Leadership Team to manage complex scheduling and prioritisation to ensure smooth patient flow, optimal theatre utilisation, and a streamlined surgical experience for all.

This is a fast-paced and rewarding role where your attention to detail and ability to problem-solve on the go will directly impact the delivery of timely, high-quality care.

What you’ll be doing

• Keep things moving: Coordinate theatre and anaesthetic bookings to maximise theatre utilisation and reduce wait times.
• Be the go-to: Liaise across multiple departments to align surgical needs with clinician availability.
• Problem-solve on the fly: Manage last-minute changes, cancellations or urgent cases with confidence and care.
• Support patient journeys: Ensure patient records are up to date and they’re scheduled efficiently and appropriately.
• Think ahead: Contribute to future planning, forecasts and resource management for continuous improvement.
• To view the position description, please click here

What you’ll bring

• Experience in theatre or health care administration and/or scheduling
• A natural collaborator who can juggle competing priorities with calm and confidence
• Excellent communication and stakeholder engagement skills — with patients and professionals alike
• Proficiency in MS Office and patient management systems
• A proactive mindset with great initiative and a solutions-focused approach
• We are a strong team and believe in helping and working with each other, so a positive mindset and teamwork capabilities is a must.

Why you’ll love working at DHSV

• 🤝 Make a real impact — support patients who need care the most
• ✨ 5 weeks annual leave pro rata
• 💸 Salary packaging options — up to $9,010 for everyday expenses + $2,650 for meals/entertainment
• ☕ Fantastic Carlton location — great food and coffee, tram stop at the door
• 💬 Employee Assistance Program — for support when you need it

Ready to apply?

Applications close: Tuesday, 29th July 2025

We’ll be reviewing applications on a rolling basis - so apply early.

📧 Questions? Contact Roxanne Koch at roxanne.koch@dhsv.org.au or Caoilainn O'Sullivan at caoialinn.osullivan@dhsv.org.au

🔗 Click ‘Apply’ to start your application

We will be reviewing applications as we receive them so, please do not hesitate in applying. 

We acknowledge that diversity increases our ability to transform and achieve better health outcomes therefore we encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse background, all members of the LGBTQI community and people with disability.

DHSV is committed to child safety and wellbeing and has zero tolerance for child abuse and harm. We provide an inclusive and welcoming environment where cultural safety for children is promoted and practiced.

DHSV is a public health service and requires employees to be vaccinated in accordance with policies published by the Department of Health and/or public health orders issued by the government. The government requires all healthcare workers (which includes all DHSV employees) to be vaccinated for COVID-19.