Executive Administrator

Where good people grow great futures 

At Dairy Australia, we believe in growing great futures - that includes yours. Here, you'll contribute to something bigger: the livelihoods of farmers, the sustainability of communities in dairy regions and the future of one of Australia's most vital industries. 

Working alongside people whose knowledge and passion run deep, you’ll love being part of a team where flexibility matters and support comes in abundance. What’s more, we’re as invested in your growth as we are in the industry's future. 

Whether you’re new to the industry or bring years of experience to the table, if you’re after work that’s practical, challenging and deeply connected to real outcomes, you’ll find it at Dairy Australia. 

Your opportunity

Are you a highly organised professional with a passion for supporting leadership and driving operational excellence? GippsDairy is seeking an experienced Executive Administrator, to provide high-level support to the GippsDairy Board and Regional Manager/Executive Officer, while coordinating corporate events, managing office systems, and contributing to strategic goals.

This is a dynamic and rewarding role for someone who thrives on variety, values precision, and enjoys working in a collaborative environment that supports the Australian dairy industry.

Key Responsibilities

• Provide professional secretarial support to the GippsDairy Board, including meeting coordination, minute-taking, and compliance reporting.
• Support the Regional Manager with diary management, travel bookings, document preparation, and project coordination.
• Manage office operations including reception duties, supplies, venue bookings, and event logistics.
• Oversee finance tasks such as expense reconciliation, invoice processing, and audit coordination.
• Maintain accurate records in Salesforce and support data management across the team.
• Collaborate with other Executive Assistants across Dairy Australia to align priorities and share best practices.

About you

This role will suit someone who has the following:

• Proven experience in executive administration or business support roles.
• Excellent planning, organisation, and time management skills.
• Strong interpersonal and communication abilities.
• Proficiency in Microsoft Office and CRM systems (e.g. Salesforce).
• Attention to detail and a proactive, problem-solving mindset.
• Relevant qualifications in administration, business, or project management (desirable).

Why Dairy Australia? 

Are you a doer? Someone who isn’t afraid to roll up their sleeves and make things happen? At Dairy Australia, you’ll fit right in. 

Here, you’ll be surrounded by good people who are genuine, down to earth and as driven as you. Our people care – about the work, each other and doing what’s right for the industry. You’ll see this every day, whether you work in our Melbourne office or in any of our eight dairy regions across Australia. 

We believe your best work happens when you're supported to thrive. That's why we focus on creating the right environment for you to make a meaningful impact while maintaining a genuine work-life balance. 

What does this mean for you? 

• Flexibility that works: Find a better balance with hybrid working across our Gippsland Warragul based office (3-4 days per week) and your home. Structure your work around what needs to get done - because we know your best work happens when life is in balance. 
• Where good people grow: You'll be part of a close-knit, high-performing team of grounded changemakers, where your expertise is valued and your professional growth is actively encouraged.  
• Culture of innovation and care: Here at Dairy Australia, we’re open to each other’s ideas, we operate with integrity, and we're driven to find the best solutions for our employees and stakeholders - because we’re all united by a common purpose.  

Join us and help build great futures 

If your motivations and skillset align with what you’ve read, please apply with your CV and Cover Letter.