Project Administration Assistant - Travel and Onboarding Coordinator

Play a key role in supporting CMC employees! Local candidates are encouraged to apply.

About Us

CMC is a 100% Australian owned, privately run civil contractor. With a strong focus on people, culture, and services, we are proud of our 20 year legacy delivering multi-million-dollar civil works across Queensland and NSW. Our exceptional people deliver exceptional outcomes because they are valued, supported, and encouraged to grow. Sounds good? It is - and it's why we are rapidly growing. Apply today and be part of our future success story.

About the role

As the Project Administration Assistant – Travel & Onboarding Coordinator, you will be responsible for coordinating workforce onboarding, managing travel and accommodation logistics, and ensuring all compliance requirements are met for employees, subcontractors, and visitors.

This is a highly organised and people-focused role suited to someone who thrives under pressure and enjoys working in a dynamic project environment.

Key Responsibilities:

• Coordinate end-to-end onboarding for employees, subcontractors, and visitors

• Manage site inductions, medicals, competencies, licences, and compliance documentation

• Book and coordinate flights, accommodation, and ground transport for FIFO/DIDO workforces

• Maintain mobilisation schedules aligned with project rosters and workforce demands

• Respond quickly to travel disruptions and last-minute changes

• Maintain accurate onboarding, training, and workforce records

• Support workforce mobilisation, ramp-ups, and demobilisation activities

• Liaise with project teams, HR, HSE, labour hire providers, and travel agencies

• Provide regular mobilisation and onboarding updates to project leadership

• Act as the first point of contact for onboarding and travel-related queries 

About you

Desirable experience:

• Previous experience in workforce mobilisation, onboarding, administration, or travel coordination

• Experience within mining, civil construction, or remote project environments highly regarded

• Strong organisational and scheduling skills with excellent attention to detail

• The ability to manage multiple priorities in a fast-paced environment

• Strong communication and stakeholder management skills

• A proactive, solution-focused approach and the ability to remain calm under pressure

Desirable Experience

• FIFO/DIDO workforce logistics experience

• Knowledge of mining or construction compliance requirements

• Experience using onboarding and travel systems such as INX or corporate travel platforms

If you do not meet all of the selection criteria, we still encourage you to apply. We are ideally seeking someone local to the area who can bring valuable regional knowledge and insight to the role.

Interested?

Please submit your application here now.

We respect your time and interest so you will receive a response, whether shortlisted or not.

However, please note that unfortunately visa sponsorship is not offered for this role.

Therefore, you will need to be an Australian citizen, a permanent resident, or have a current valid visa allowing you the right to work in Australia to apply for this position.

At CMC, we celebrate diversity in all its forms and believe it makes us stronger. We warmly welcome people from all walks of life, backgrounds, and identities to apply and join us in building an inclusive and supportive workplace.

Strictly no agency emails or calls please – CV's and/or introductions will not be accepted or acknowledged for this role.