Accounts Payable Project SpecialistHybrid

ComfortDelGro (CDC) is one of the largest private bus operators in New South Wales and nationally. In New South Wales, you may know CDC NSW by our operating brands; Hillsbus, Forest Coach Lines, Hunter Valley Buses, and Blue Mountains Transit. Employing around 2000 employees and operating from 15 sites across Sydney, the Hunter Valley and the Blue Mountains, CDC NSW is part of ComfortDelGro’s fast growing global network of more than 40,000 vehicles operating in seven countries. 

 About the Role:

This role is a hands-on, expert-level role responsible for driving process efficiency and operational excellence within the Accounts Payable function. This role will also contribute to the day-to-day AP tasks (invoice receipting, pay runs) This position is critical for the successful implementation of new initiatives, including invoice receipting automation and improved process documentation. The successful candidate will report to the Manager - Corporate Accounting and work closely with other AP officers, ensuring the integrity of financial records and related systems and processes.

Duties and Responsibilities: 

Process Excellence & Automation

• Serve as a key resource in maximising the uptake of invoice receipting via Exflow automation. Setting an example for efficient process adherence and providing guidance to the AP team and liaising with other stakeholders in the business as required. Training will be provided on Exflow.
• Lead the project to complete process documentation for key AP workflows, working alongside other AP team members.
• Identify opportunities for efficiency gains within the AP function and provide actionable insights to management for process improvements.

Team Support & Collaboration

• Collaborate with AP team members to manage daily workflows in a timely and accurate manner.
• Serve as a central point of contact for resolving complex supplier queries and process issues, working with management, IT and other business units as needed.
• Understand end to end Accounts Payable to provide full coverage as required.

Performance & Data Analysis:

• Assist the Manager - Corporate Accounting by regularly updating performance reporting for the AP function, highlighting any performance issues, and following up for solutions - with a particular focus on Exflow uptake and invoice aging.
• Assist with queries and data compilation for Payment Times Reporting, audits etc.

Core AP Functions

• Purchase Order Clean-Up & Management: Take ownership of and lead a project to clean up the backlog of old, open, and partially received purchase orders within the Dynamics 365 system. Help establish ongoing routines across the AP team to ensure the database remains clean and accurate.
• Assist the team in making weekly and monthly payment runs as well as ad hoc payments, ensuring adherence to financial controls and company policy.
• Perform and coordinate with the team supplier statement reconciliations and resolve any discrepancies.

About You:

• Exceptional Communication & Interpersonal Skills: The ability to build positive working relationships and work effectively with team members – on site and remote, while also being firm and direct about process standards. The ideal candidate will be able to work confidently and both within a team and autonomously to deliver results.
• Proactive & Results-Driven: A proven ability to take ownership, drive initiatives forward with minimal supervision, and manage multiple priorities effectively.
• High Accountability & Integrity: Demonstrates a strong sense of responsibility and accountability for personal and functional outcomes.
• Problem-Solving & Analytical Mindset: A natural inclination to identify and solve problems, leveraging data and root-cause analysis.
• Adaptability: A flexible and positive attitude towards change in a fast-paced environment.

 Qualification and accreditations:

• At least three years’ experience in full-function Accounts Payable roles, with a strong understanding of best practices and process flows.
• Experience in AP process improvement, automation, or project-based work.
• At least one year’s AP specific experience with Microsoft Dynamics 365 is a must.
• Intermediate to advanced Microsoft Excel skills (Pivot Tables, VLOOKUPs, working with large volume data).
• Demonstrated experience in documenting and mapping financial processes.

If this comes across as a career defining opportunity for you, then don’t waste time and apply now.