Project Coordinator

SMART is seeking an experienced and proactive individual to come board as a Project Coordinator to help facilitate and oversee transformative projects across 62 sites AU/NZ wide.

This role requires both interstate and international travel, and you can be based at any of our sites across the network (QLD or VIC preferred). We offer a genuine hybrid opportunity when you’re not traveling, with up to 2 days per week working from home.

If you’re an ambitious individual with proven skills in providing service to operational leaders and site managers across a large network, keep reading!

Working within a collaborative team and reporting to the Advanced Operations Manager, you will ensure a safe, secure, and functional working environment for all our team members, incorporating reactive, preventative, and planned maintenance activities. We’re in an exciting stage of growth and refurbishment and we invite you to be a part of our success!

With safety and quality at the forefront of everything we do at SMART, your role will include but not be limited to;

• Identifying and managing operational and maintenance requirements, including the management of repairs to fixtures, fittings, and equipment throughout the repair centres.
• Ensure that works are carried out within agreed timeframes and according to priorities.
• Provide information to all staff, users and stakeholders regarding works that are being carried out.
• Reviewing services and raise suggestions for process improvements relating to property management.
• Working closely with external contractors, including sourcing of quotations from suppliers who have relevant expertise and have met regulatory standards. 
• On-site contractor management, including safety onboarding, and implementing self-service opportunities.
• Assist in the management of events.
• Maintain fire, emergency, security, regulatory, and compliance records.
• Assessments and reporting.
• Other general administrative duties as required. 

What We’re Looking For: 

• Strong organisational skills with the ability to set priorities and manage multiple deadlines.
• Ability to take responsibility for tasks and see them through to completion.
• Sound communication and presentation skills.
• Acute attention to detail and high level of accuracy.
• Advanced computer skills including the ability to operate a Building Management System and Microsoft Office Programs (e.g. Word, Excel, Outlook)
• Knowledge of all building trades and a common sense approach to a range of maintenance issues.
• Strong stakeholder and relationship management skills.
• Previous experience and demonstrated capabilities in a Facilities Coordinator role.

Why Join Us?

• Make a Real Impact: Take ownership of a high-profile national project that will transform our network.
• Work with Industry Leaders: Join Australia’s top collision repair group and collaborate with an exceptional team.
• Exciting Growth Opportunities: Be part of a culture that values innovation, professional development, and excellence.
• Nationwide Reach: Travel and work across multiple sites, with the opportunity to drive change on a large scale.
• If you’re a motivated and action-oriented Project Manager who thrives on delivering high-quality outcomes and driving continuous improvement, we’d love to hear from you!

Ready to Apply?

(Internal applications close 5.00 pm, Tuesday 29th July 2025.)

If you’re a motivated Facilities Coordinator with the skills and vision to deliver exceptional outcomes, we want to hear from you! Join us in driving a national transformation and making a lasting impact on Australia’s leading collision repair network.

Capital SMART is an equal opportunity employer. We are dedicated to finding the best fit for every role. All qualified applications will be considered regardless of gender identity or expression, age, religion, national origin, disability, or sexual orientation.

No matter who you are, if you have the drive and talent to progress, when you’re part of our Team, you’re going places!