Executive Assistant

Burger Urge is a dynamic and rapidly growing brand in the hospitality industry, known for its high-quality food and excellent customer service. We are passionate about creating a great work environment and offering opportunities for career growth within our company.

We are currently seeking a proactive and highly organised Executive Assistant to provide comprehensive support to our Managing Director and oversee the day-to-day operations of our Head Office. This is a fantastic opportunity to be involved in a variety of strategic and operational tasks within a growing business.

Key Responsibilities:

Executive Assistance

• Provide time management support to the Managing Director, including calendar management, scheduling meetings, appointments, and travel arrangements.
• Prepare documents, including presentations, reports, and proofing of documents.
• Manage confidential information and correspondence.
• Maintain the Managing Director’s email account, ensuring timely handling of incoming and outgoing correspondence.

Office Management

• Oversee the day-to-day operations of the Head Office, including facilities management, general IT support, cleaning schedules, and office supplies.
• Manage office budgets and ensure the efficient use of resources.
• Coordinate with external vendors and service providers, such as body corporate, bin collectors, and cleaners.
• Plan and execute event management and team engagement activities.
• Maintain Support Office documents, including policies and procedures, stationary, and templates.

Project Management

• Plan and manage quarterly team goals and tasks.
• Assist in the planning, execution, and monitoring of key projects and initiatives.
• Coordinate cross-functional teams and ensure project deliverables are met.
• Maintain project tracking via Monday.com.

Strategic Support

• Research and analyse industry trends and best practices.
• Provide strategic insights and recommendations to the Managing Director and leadership team.
• Assist in the development and implementation of company policies and procedures to optimise efficiency and productivity.
• Review, design, and execute improvements to organisational structure, identify knowledge and skills gaps, and help address them.
• Oversee strategic business initiatives, from development through to execution.

Communications

• Distribute meeting minutes and follow up on action items.
• Execute regularly scheduled communications to the support office and network as per the communication calendar.
• Maintain communication channels across the support office, including WhatsApp, SharePoint, Teams, and emails.

Skills & Qualifications:

• Previous experience in an executive assistant or office management role is highly desirable.
• Strong organisational skills, with the ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management tools like Monday.com.
• Ability to work independently and proactively, with strong attention to detail.
• Experience in hospitality or a fast-paced environment is an advantage.

Why Join Us?

• Be part of a fast-growing and dynamic company.
• Work directly with senior leadership and gain exposure to a variety of strategic business areas.
• Opportunities for career growth and development.
• A supportive and engaging work environment.

How to Apply:

• If you are an experienced Executive Assistant looking for a new challenge and you meet the above criteria, we would love to hear from you! Please submit your resume and a cover letter outlining your relevant experience through Seek.