INTERNAL ONLY - EXECUTIVE COORDINATOR

Personnel Area: Environment Parks and Sustainability Services

Branch: Group Executive’s Office

Salary Range: Band 6 $116,089 - $128,453 plus superannuation

(Remuneration stated is for a full-time position)

Work type: Temporary full-time

Duration: Up to 2 years

Location: Brisbane Square

Our Business

Environment, Parks and Sustainability Services unites teams dedicated to managing our natural environment, enhancing sustainability, engaging with the community to build city and community resilience, and providing essential waste collection and resource recovery services.

The Role

Are you an experienced executive support professional who thrives in a fast-paced, high-performing environment? We are seeking a highly organised and proactive Executive Coordinator to join the Environment, Parks and Sustainability Services Group Executive’s Office.

In this role, you will take primary responsibility for the end-to-end coordination and management of submissions and petitions processes across the Environment, Parks and Sustainability Services Group. This includes planning, reviewing and consolidating submissions, ensuring all content is accurate, complete and aligned with Council standards, policies and governance requirements. You will work closely with stakeholders, manage timelines and ensure all documentation progresses efficiently through required approval pathways.

A key focus of the role is the meticulous review and editing of submissions, petitions, reports, presentations and related correspondence to ensure clarity, consistency and a high standard of quality. You will also oversee the preparation and quality assurance of materials for the Environment, Parks and Sustainability Committee, and the Establishment and Coordination Committee, ensuring all documentation is compliant and submitted within strict deadlines. Through proactive workflow management and strong stakeholder engagement, you will ensure the submissions and petitions process operates seamlessly from initiation through to final approval.

What are we looking for?

We are seeking a highly organised and detail-driven professional who excels in managing complex processes from initiation through to completion, particularly within an executive support environment.

You will bring:

• demonstrated experience in executive coordination or senior administrative support
• high level ability to prioritise, manage and report on workflows and important issues in a complex and sensitive environment
• strong organisational skills and the ability to manage multiple priorities in a dynamic environment
• exceptional preparation, editing and proof reading of complex and extended written reports, correspondence, memoranda and minutes
• strong stakeholder engagement and relationship management skills, including the ability to liaise and negotiate with people at all levels, including the office of the Environment, Parks and Sustainability Chair
• a thorough understanding of Council structures, governance frameworks, committees and delegations.

Benefits of working for Council include:

• flexible working hours, and flexible arrangements
• free gym and wellness centre
• award winning superannuation fund
• generous leave provisions
• competitive salary.

Benefits of working for Council: CLICK HERE

How to apply: Click on the 'I’m interested' button to complete your online application. Please upload your tailored resume and covering letter (of no more than one page) demonstrating your suitability to the position.

*Eligibility for internal only roles includes external applicants who identify as Aboriginal and/or Torres Strait Islander and/or as a person living with a disability. Applicants from these groups are required to complete the diversity and inclusion questions on the application form to enable Council to determine eligibility.

This role will require a Criminal History Check.

For more information: Please call Larissa Robl, Talent Partner on 07 3178 4280

People from diverse backgrounds, including those living with a disability and/or Aboriginal and Torres Strait Islander peoples, who may have questions about the recruitment process or working at Council, are encouraged to reach out to the contact above, who can connect you with a member of Council’s Diversity and Inclusion team.

Closing Date: Sunday 7 June 2026 at 11:55pm AEST

Brisbane City Council is a multi-award winning accessible and inclusive workplace where our people represent the diverse communities we serve, are supported, and can feel safe. Council has been awarded Employer of the Year at the National Disability Awards and has been recognised multiple times with ‘Gold Employer’ status from the Australian Workplace Equality Index for LGBTI inclusion. #LI-DNI