ADMINISTRATION OFFICER - INTERNAL ONLY

Personnel Area: Infrastructure Services

Branch: Construction

Salary Range: Band 3 $82,008 - $87,344 + Superannuation

(Remuneration stated is for the full-time positions)

Number of Positions: 1

Work type: Temporary Full-time

Duration: Up to 7 January 2028

Location: Story Bridge Depot

Our Business  

Infrastructure Services brings together Council's asset management, infrastructure planning, design, project management, construction, services, maintenance and transport operations activities. We are committed to creating an inclusive culture that values and embraces all our wonderful differences! 

Our Branch  

Construction is responsible for delivering a range of infrastructure projects, such as civil construction and road network maintenance. The Construction branch carries out essential activities including asphalt production, paving, and overseeing major projects. 

The Role

The role provides comprehensive onsite administrative, operational and technical support for the depot, and acts as a central point of contact for staff, visitors, systems and documentation. It includes records and compliance administration, in-person support to depot staff, and coordination activities that contribute to efficient day-to-day operations.

You’ll play a key role in keeping the depot running smoothly, ensuring information, systems and processes are accurate, organised and accessible.

In this hands-on role, you’ll build strong relationships across the team while delivering responsive, customer-focused support. You’ll also have the opportunity to contribute to continuous improvement, streamline processes and support small projects that enhance operational efficiency. This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in being the reliable backbone of a high-performing team.

Key responsibilities of the role include:

• provide efficient, proactive and reliable administrative services in line with operational requirements and work priorities
• deliver a high-quality customer interface when dealing with internal and external stakeholders at all levels
• access, track and update Council business systems, including SAP procurement processes such as invoicing and accruals, under general guidance
• maintain effective administrative systems and procedures to support corporate and business obligations
• undertake small projects and research tasks as required
• act as the primary onsite administrative contact at the depot, including managing visitor access, deliveries and general enquiries
• provide consistent in-person support to field staff, supervisors, engineering staff, management and visitors throughout the day.

To be successful you will have:

• extensive experience delivering high-quality administrative and business support services
• strong written, verbal and interpersonal communication skills, with the ability to liaise effectively with internal and external customers
• well-developed organisational, time management, problem-solving and analytical skills, with the ability to manage competing priorities and meet deadlines
• a high level of organisation and attention to detail
• demonstrated knowledge of, or the ability to quickly adapt to, corporate systems, processes and software packages while maintaining a high level of accuracy
• knowledge of Council administrative policies and procedures.

Benefits of working for Council include:

• flexible working hours, and flexible arrangements
• free gym and wellness centre
• award winning superannuation fund
• generous leave provisions
• competitive salary. 

Benefits of working for Council: CLICK HERE

How to apply:  Click on the 'I’m interested' button to complete your online application. Please upload your tailored resume and covering letter (of no more than one page) demonstrating your suitability to the position.

For more information: Please call Andrew Mead on 07 3403 0002.

People from diverse backgrounds, including those living with a disability and/or Aboriginal and Torres Strait Islander peoples, who may have questions about the recruitment process or working at Council, are encouraged to reach out to the contact above, who can connect you with a member of Council’s Diversity and Inclusion team.

Application Closing Date: Thursday 28 May 2026 at 11:55pm AEST.

Brisbane City Council is a multi-award winning accessible and inclusive workplace where our people represent the diverse communities we serve, are supported, and can feel safe. Council has been awarded Employer of the Year at the National Disability Awards and has been recognised multiple times with ‘Gold Employer’ status from the Australian Workplace Equality Index for LGBTI inclusion. #LI-DNI