INTERNAL ONLY - EXECUTIVE ASSISTANT

Personnel Area: Environment, Parks and Sustainability Services Group

Branch: Environment, Parks and Sustainability Services Group Executive’s Office

Salary Range: Band 5 $98,778 - $111, 969 + Superannuation

(Remuneration stated is for the full-time positions) 

Work type: Temporary Full-time

Duration: Up to 2 years

Location: Brisbane Square

Our Business

Environment, Parks and Sustainability Services unites teams dedicated to managing our natural environment, enhancing sustainability, engaging with the community to build city and community resilience, and providing essential bin collection services that reduce the amount of waste sent to landfill.  

Our Branch

The EPSS Group Executive’s Office (GEO) supports the Group Executive in leading Council’s Environment, Parks and Sustainability Services Group. The GEO provides strategic, governance and operational support, coordinates key executive initiatives and decision-making processes, and works closely with stakeholders across Council to deliver environmental, sustainability, waste and resilience outcomes that enhance Brisbane’s liveability.

The Role

As Executive Assistant, you will play a critical role in ensuring the smooth operation of the Group Executive's Office. You will coordinate executive priorities, manage complex workflows, provide high-level administrative support, and contribute to effective communication and engagement across the group.

This role requires sound judgement, critical thinking and strong organisational skills, with the ability to prioritise competing demands in a dynamic operational environment. Success in this role requires initiative, adaptability, excellent written and verbal communication skills and the ability to build effective working relationships while exercising the utmost discretion in managing sensitive and confidential information. 

Key responsibilities include:

• managing the Group Executive's diary, appointments and email correspondence
• coordinating meetings, agendas, papers and minutes for executive and leadership forums
• co-ordinating group correspondence and ensuring quality and timely responses through Council's correspondence systems
• reviewing and editing reports, submissions, briefings and other business documents
• supporting group communication and engagement activities, including forums, site visits and onboarding activities
• coordinating input into corporate reporting requirements
• providing advice, guidance and support to administration staff across the group
• maintaining confidentiality and professionalism when handling sensitive information

To be successful you will have:

• excellent written communication skills, including experience preparing, editing and proofreading a range of business documents
• strong interpersonal and stakeholder engagement skills, with the ability to communicate effectively across diverse audiences
• exceptional organisational skills and the ability to manage multiple priorities in a dynamic environment
• experience supporting senior executives, including diary and workload management
• advanced proficiency in microsoft office applications and experience working with document management or correspondence systems
• Sound judgement, discretion and a commitment to maintaining confidentiality
• an understanding of workplace health and safety requirements, equity, diversity and inclusion principles.

Benefits of working for Council include:  

• flexible working hours, and flexible arrangements  
• free gym and wellness centre  
• award winning superannuation fund  
• generous leave provisions  
• competitive salary.  

Benefits of working for Council: CLICK HERE

How to apply: Click on the 'I’m interested' button to complete your online application. Please upload your tailored resume and covering letter (of no more than one page) demonstrating your suitability to the position.

*Eligibility for internal only roles includes external applicants who identify as Aboriginal and/or Torres Strait Islander and/or as a person living with a disability. Applicants from these groups are required to complete the diversity and inclusion questions on the application form to enable Council to determine eligibility.

This role requires a Criminal History Check

For more information: Please call Maria Masina 07 3178 4184

People from diverse backgrounds, including those living with a disability and/or Aboriginal and Torres Strait Islander peoples, who may have questions about the recruitment process or working at Council, are encouraged to reach out to the contact above, who can connect you with a member of Council’s Diversity and Inclusion team.

Application Closing Date: Tuesday 18th of August 2026 at 11:55pm AEST.

Brisbane City Council is a multi-award winning accessible and inclusive workplace where our people represent the diverse communities we serve, are supported, and can feel safe. Council has been awarded Employer of the Year at the National Disability Awards and has been recognised multiple times with ‘Gold Employer’ status from the Australian Workplace Equality Index for LGBTI inclusion.

Council and its employees must follow the Public Sector Ethics Act 1994 (Qld) and the Code of Conduct. This means employees are expected to act with honesty, fairness, and always prioritise the public interest over personal or private gain. The Code of Conduct requires employees to openly disclose any other work they do outside of Council — including paid or unpaid employment, operating their own business or volunteering in certain circumstances — and to manage any conflicts of interest or other risks (such as fatigue) in a way that puts the public interest first. Maintaining employment outside Council does not preclude you from being considered for roles within Council. 

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