Office Manager

About BG&E 

BG&E is an employee-owned boutique engineering consultancy with more than half a century of experience. We empower our people to be empathic, high-performing, creative, and contribute to communities. Our legacy and our future are underpinned by an unwavering commitment to providing premium client experiences. At BG&E we live our values every day to demonstrate care and integrity, strive to pursue excellence and serve as one team, that is ‘The BG&E Way’. 

The Role 

An opportunity has opened in Auckland for an enthusiastic Office Manager to support business operations across our three New Zealand offices by assisting with day-to-day administrative tasks and liaising with our extended team of specialised personal in our Corporate Services Team in Australia that assist with Health & Safety, HR, Marketing, ICT and Financial support. 

As a result we are looking for an experienced administrator and organisational superstar who is team-oriented to support our growing business. This is the opportunity for the right candidate to get in and have a significant influence on the culture and success of BG&E in the New Zealand market.

What to expect day to day: 

• Build and foster internal relationships and actively cultivate a positive work environment 
• Demonstrate effective communication, competently informing, delegating and coordinating tasks. 
• Contribute to team meetings, preparing agendas, presentations and taking minutes 
• Facilitate inductions for new employees and provide general ongoing support 
• Identify and champion opportunity for improvement 
• Support and/or lead corporate initiatives and projects that support and grow the NZ Business. (Carbon Accreditation, Panel Applications)  
• Engage in all areas of business operations, understanding policies and processes and ensure compliance. 
• Ensure the smooth running of each office, including replenishing office supplies, ordering ICT equipment, allocating parking and coordinating leave applications 
• Monitor health safety registers, carrying out regular office inspections 
• Providing project-based administrative support which varies from fee proposal submissions to producer statements. 
• Organise variety of staff and client events throughout the year. 
• Support the NZ Manager with a variety of tasks and ensure the efficient running of the NZ business. 

About you 

• Hold a relevant qualification and /or experience in a similar role. 
• Good interpersonal and time management skills 
• Basic accounting knowledge 
• Knowledge and understanding of engineering/construction industry operations would be a bonus. 
• Demonstrate competencies in MS Word, Excel, Powerpoint 
• Be passionate about people, reliable and ability to use discretion 
• Be pro-active, adaptable and able to show initiative in order to get things done. 

Realising Your Career Aspirations (Life at BG&E) 

• Enjoy a varied work day where no two days are the same. 
• Beautiful Parnell based office 
• Enjoy being part of a fun team 
• Flexible working environment (approx. 20 hours/week). 
• Health and wellbeing support via confidential internal initiatives, as well as from an independent Employee Assistance Programme provider 
• Competitive remuneration, compensation, and Paternal Leave 
• On-the-job coaching to help you be the best you can be 
• Learning and development initiatives 

Diversity and Inclusion 

Equality is part of BG&E’s DNA – it begins with our values and continues through our culture – and is fostered throughout our workplaces. We recognise and celebrate difference, and encourage our people and potential candidates to be comfortable in bringing your complete self to work. We value who you are. 

BG&E is an Equal Opportunity Employer, and we welcome applications from all candidates.