Team Coordinator – Medical

At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ‘Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, then you've found the perfect place to nurture your aspirations and make an impact.

Where do you want to go?

Due to an internal secondment, we are seeking a part time Team Coordinator to provide assistance to the Bayer Pharmaceutical medical team.

Working 22.8 hours per week (0.6 FT) we are open to the hours being completed in 3 full days or potentially shorter days over 4 days, giving you flexibility and work life balance.

We are looking for someone who can commence immediately and be able to commit to a contract until mid-February 2025.

Do something that moves you.

This role is a primary contact for the Bayer Pharmaceutical medical department and covers a wide variety of duties:

• Be the primary contact for the pharmaceutical medical department
• Diary management, supporting meeting coordination and travel bookings
• Supporting with preparing draft documentation and presentation materials
• Coordination of departmental office based meetings including team meetings, medical clinical quarterlies, training, and ad hoc off site events
• Liaising with local finance business partners on planned spends
• Supporting the coordination of contracts and signatory requests
• Manage processing of invoices and raising purchase orders
• Maintaining the department’s SharePoint and functional team sites
• Set up and maintenance of email distribution groups and organisational charts
• Supporting the roll out of new processes, team training, and updating materials/resources
• Supporting onboarding, offboarding and staff movements within the team
• Electronic archiving of medical documents
• Support with compliance and audit processes
• Attend ANZ administrator and procurement meetings

Does this sound like you?

To be successful in this role, you will need to demonstrate the following skills and experience:

• Successful experience in an administrative support role and providing coordination for a large team
• Enjoy completing a variety of duties, stepping up and using your initiative to complete tasks
• Ability to work in an agile and team based environment
• Previous experience in diary management, meeting coordination, agenda creation and minute taking
• Contract negotiation experience and competency with a contract lifecycle management system would be highly regarded
• Understanding of cost centre and budget tracking, purchasing, and invoicing, including experience with a procurement system
• Competency with SharePoint, MS Teams, Concur, SAP,and DocuSign would be beneficial
• Experience within the Pharmaceutical or medical industry would be highly regarded

Be You @ Bayer

We are committed to creating a culture where people can be their best, in an environment that values inclusion, diversity and flexibility. At Bayer everyone belongs, regardless of race, colour, ancestry, religion, national origin, citizenship, sexual orientation, age, marital status, disability, gender identity, personality, thinking styles or background. We strongly encourage First Nations people to apply.

If you have a disability or special need that requires accommodation, please let us know.

We will actively be progressing candidates through the process, so do not delay in submitting your application.