Tender Strategy & Proposal CoordinatorHybrid

• Flexible location: NSW: Newcastle or Alstonville / QLD: Burleigh Heads

Are you a strong writer with a passion for strategy, detail, and making a real impact?

Aruma is looking for a Tender, Proposal & Strategy Coordinator / Junior Bid Writer to support our National Bids, Tenders and Grants team in identifying and securing new opportunities across our Operational Service Lines.

In this role, you’ll combine bid coordination, project management, and persuasive writing to deliver high‑quality, compliant submissions that help Aruma grow and continue providing essential services.

About the Role

• As the Tender, Proposal and Strategy Coordinator / Junior Bid Writer, you will:
• Monitor tender portals and share relevant opportunities.
• Download, organise, and manage tender documentation.
• Maintain bid registers and tracking tools.
• Schedule and support bid meetings.
• Coordinate internal approvals and sign‑offs.
• Submit tenders via portals or email, ensuring full compliance.
• Source required information through research, stakeholder engagement, and internal policy/resources.
• Liaise with Legal for contract reviews and proposed departures.
• Improve bid processes, templates, and best-practice tools.
• Identify and advise on tender and grant opportunities aligned with Aruma’s strategy.
• Support the National Manager with kick‑off meetings, draft reviews, and post‑bid debriefs.
• Maintain knowledge of internal protocols related to tenders, grants, and fundraising.
• Draft and edit persuasive, tailored bid responses.
• Research client requirements and incorporate them into content.
• Collaborate with subject matter experts for technical contributions.
• Ensure consistent tone, style, and template compliance.
• Proofread, format, and quality‑check all documents for final submission.

Skills and Experience That Will Make You Stand Out…

• 3+ years’ experience coordinating tenders, grants, funding strategies or similar processes.
• A degree in Communications, Law, Business Administration or a related field, or equivalent experience.
• Excellent organisational skills with the ability to juggle competing priorities and meet deadlines.
• Experience writing proposals, tenders, or strategic documents.
• Understanding of State, Federal, and Local Government procurement processes.
• Experience preparing RFI, RFQ, RFP or similar procurement responses.
• Ability to collaborate with stakeholders at all levels.
• Ability to work independently, set goals, and lead project components that align operational needs with strategic objectives.
• High attention to detail and ability to manage multiple priorities.
• High proficiency in Microsoft Office and document management systems (Planner, Excel, Word, MS Teams, PowerPoint).
• Experience working in a multidisciplinary environment.

Benefits of working with Aruma!

• Competitive Salary Package: Be rewarded for your hard work with an attractive salary, plus a phone and laptop plus car allowance.
• Salary Packaging: Increase your take-home pay. Access to NFP salary packaging up to $15,900 for living expenses and additional $2,650 for meal and entertainment expenses each year tax free. Salary Packaging Calculator | Accesspay
• Continuous Learning Opportunities: Work alongside industry-leading professionals who are dedicated to helping you excel and advance your career.
• Work-Life Balance: Enjoy the freedom to create a flexible schedule that fits your lifestyle, with options that put you in control.
• Supportive Team Environment: Focus on what you do best, with strong operational and administrative support behind you every step of the way.
• Incredible Perks: Fitness Passport and confidential counselling through our Employee Assistance Program, we take care of our team.
• A Culture Like No Other: Be part of a vibrant, positive work environment filled with team-building activities and a strong sense of community.
• Call to Action: Join Aruma, where your career journey and well-being are our top priorities.

About Us

Aruma is a leading Australian for-purpose, values-driven organisation dedicated to helping people with disabilities live the life they envision. Operating across Eastern Australia, Aruma supports over 5,000 individuals, employs more than 5,000 staff, and boasts an annual turnover of around $500 million. The organisation is undergoing significant transformation as the NDIS and social and technological advancements reshape the landscape of disability support in Australia. Aruma | Disability services. Putting you first.

Ready to make a change? Apply Now!

Only applicants with the right to work in Australia will be considered. Shortlisted applications will be required to undergo pre-employment probity checks. We will be actively shortlisting during the advertising period and reserve the right to close this advert prior to the advertised date.