Administrative Officer (Gr2) - Emergency Psychiatry

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Permanent, Full-time (1EFT / 80hours + ADO) across 7 days
• Based at 549 St Kilda Rd
• Managers and Administrative Workers Grade 2
• Supportive multi-disciplinary team environment

About us
Alfred Mental & Addiction Health (AMAH) is responsible for the operation of services, which focus on people with a severe mental illness residing in the Inner South Eastern area of Melbourne.

The single most important goal of AMAH is to create an environment that facilitates clinical recovery, supports individual recovery efforts and strives to minimise service system barriers to the recovery process.

The Consultation Liaison and Emergency Psychiatry Service (CLE) provide psychiatric assessment, treatment, advice and consultation across Alfred Hospital, including the Emergency & Trauma Centre and in the community.

What you’ll be doing
In this role, you will work with and under the supervision of the Senior CLE Admin Officer to provide administration support predominantly to the CLE Head and CL clinicians. The role ensures responsibility for data input, service billing and mental health act requirements are met. Typical duties include live updating of the CL unit status board, data entry and audit for CL and EPS, meeting preparation, ordering of stock, minute taking and development and maintenance of systems of organisation to support the CL program. 

Specifically, tasks relate to data entry into CMI to ensure MHA legislative and registration requirements are met within specified time frames; updating and registering of patients in IPM is entered and current and management of accounting systems related to TAC and Medicare is maintained.  CMI + IPM Update + Contact Data Input and MHA Data Input, are a significant part of this role, comprising approximately 50% of the position.

About you

• Demonstrated computer literacy including Microsoft Office Applications (Word, Excel and Email)
• Prior experience in minute taking and diary management required 
• Prior experience of working in a mental health or other health-care setting would be an advantage
• Experience or interest in human service or health fields preferred.
• Prior experience in a Personal Assistant role would be an advantage.
• Australian working rights and 2025 Influenza vaccination
• Current Working with Children Check and be willing to undergo a Background Check

Other benefits

• Salary Packaging & Novated Leasing through Maxxia.
• On-site car (subject to availability) & bike parking opportunities, Deducted Pre-Tax!
• Fantastic onsite fitness facilities nearby at The Alfred through ProSport Health and Fitness.
• Fitness Passport (Subscription membership to select gyms across Melbourne)
• Child Care Services nearby at The Alfred managed by KU Children’s Services

If this opportunity sounds like it is for you, click the APPLY button, include your resume and cover letter. 
For more information regarding the position, please contact Sarah Barbuto on 0429 612 423 or Shirley Khoo on 9076 3640

Closing date: 11pm AEDT, Wednesday 1st April 2026.

Suitable candidates will be interviewed as soon as applications are received.

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.