Administration Officer - Caulfield Community Health Service

Bayside Health

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• 2x permanent positions 
• Full time (80 hours per fortnight + ADOs and 5 weeks of annual leave)
• Managers and Administrative Workers Grade 1 Level 1-5 (HS1-HS17)
• Located at Caulfield Hospital - close to public transport and shops
• Great staff benefits! Salary packaging and onsite parking available

The Department

Caulfield Community Health (CCH) provides a range of clinical and health promotion services for people of all ages who live, work or study within the local community. These multi-disciplinary services are provided in the centre, community, home or via telehealth. CCH operates from the Caulfield Hospital site at Alfred Health.

The Role

The Administration Officer is a multi‑skilled role responsible for delivering high‑quality administrative, reception, and secretarial support upport to Caulfield Community Health Service, Caulfield Pain Management clinic and Alfred Health Community Rehabilitation Program. The position provides a professional first point of contact for clients, carers, community members, health professionals, and external agencies. Duties may include and not be limited to, reception duties, appointment booking, provision of information to consumers, data collection and entry, medical record management, fee collection, financial reconciliation, requisition/ordering, internal and external account processes.

Experience and Qualifications Required

• Excellent communication (verbal and written), collaboration and problem-solving skills
• Well-developed administrative, reception and telephone skills
• Effective time management and avility to prioritse workload
• Proficient computer skills, including MS Office applications
• Understanding of confidentiality, privacy requrements and relevant legislation
• Ability to follow organisational policies, procedures and work systematically with a high level of accountability

Staff Benefits

• Salary packaging & novated leasing through Maxxia
• Onsite car parking opportunities, deducted pre-tax!! *subject to availability
• Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness
• Childcare services at The Alfred managed by KU Children’s Services

Please include a cover letter and CV outlining how your skills relate to this position. Please also note which position you are interested in.

If applicable, please specify specific requirements that you require in your cover letter or CV.

For enquiries regarding this position, please contact Lauren Sharp, ARC Administration Team Leader - l.sharp@alfred.org.au or 9076 6666

Application close 11pm AEST, Sunday 5th April 2026.

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.