Outpatient Administration Officer - Respiratory Medicine

Alfred Health

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services. On 1 January 2026, Alfred Health will come together with Kooweerup Regional Health Service, Peninsula Health, Bass Coast Health and Gippsland Southern Health Service to create Bayside Health, a newly merged health service with more than 22,000 employees caring for a community of over 1.2 million Victorians. The new health service will provide people with the best possible care with services that support them throughout their lives. The merger will also strengthen our workforce, providing new training, education and career opportunities. Subject to final approval on 1 January 2026, all employees from the five health services will transfer to Bayside Health.

• Respiratory Medicine, The Alfred
• Managers and Administrative Workers Grade 1 (HS1)
• Part time, (0.5EFT) permanent, 38 hours per fortnight
• Located at The Alfred

The Department

Respiratory Medicine has a unique and comprehensive spectrum of expertise in Australia across clinical and basic allergy and advanced adult lung diseases, including severe asthma, emphysema, interstitial lung diseases, sleep apnoea, cystic fibrosis (CF; State Centre of Excellence) and lung transplantation. It comprises of four Clinical Services, supported by the Bronchoscopy Service and the Physiology Service (including the Lung Function Laboratory). 

The Role

We have a great opportunity for an experienced Administration Officer in the Department of Respiratory Medicine at The Alfred, supporting our outpatient clinics.

This Administrative role will focus on providing support to our outpatient clinics in the Department Respiratory Medicine at The Alfred.  Duties include scheduling patient appointments, clinic preparation and follow up, managing patient enquires as well as supporting clinical staff with administrative tasks.

Experience Required

Demonstrated experience in the outpatient clinic settings would be highly regarded, as is strong organisational and customer service skills.  Proven written and oral communication skills, proficiency in Microsoft Office Suite and a high level of attention to detail are essential.

Staff benefits

• Salary packaging & novated leasing through Maxxia
• Flexible health insurance coverage through HCF Health Insurance
• Onsite car and bike parking opportunities, deducted pre-tax (Subject to availability)
• Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness
• Childcare services at The Alfred managed by KU Children’s Services

If applicable, please specify specific requirements that you require in your cover letter or CV.

If you have any questions regarding this position, please contact James White on james.white@alfred.org.au or 03 9076 8876

Applications close: 11pm AEST, Friday 12th December 2025.

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption. 

Website: www.alfredhealth.org.au