Administrative Assistant IV

Title: Administrative Assistant IV

Location: 6465 National Drive, Livermore, CA 94550-8808

Duration: 12 Months

Work Schedule: Monday – Friday | 8:00 AM – 4:00 PM

Work Arrangement: 100% Onsite

Position Summary

The Administrative Assistant IV provides high-level administrative support to Director-level leadership. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities with minimal supervision.

Key Responsibilities

• Provide comprehensive administrative support to Director-level management (calendar management, expense reporting, meeting coordination, etc.)
• Lead and support site engagement planning and execution activities
• Coordinate office services and support special projects
• Prepare meeting agendas and coordinate meeting logistics
• Draft and compose professional correspondence
• Greet and direct visitors and manage incoming phone calls
• Conduct research and special studies; prepare reports and recommendations
• Support supervision and coordination of clerical staff as needed

Required Skills & Qualifications

• Highly detail-oriented and well-organized with strong follow-up skills
• Ability to manage and track multiple requests effectively
• Advanced proficiency in Microsoft Excel and PowerPoint
• Strong written and verbal communication skills
• Self-motivated, proactive, and able to work independently with minimal supervision
• Prior experience providing administrative support at the Director level

Consultants Eligible Benefits Upon Waiting Period:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account (for High Deductible Health Plans)
• Flexible Spending Accounts (Health, Limited Purpose, Dependent Care, Commuter Parking and Commuter Transit)
• Supplemental Life Insurance
• Short Term Disability (coverage varies by state)
• Long Term Disability
• Critical Illness, Hospital coverage, Accident Insurance
• MetLife Legal, MetLife ID Fraud, and MetLife Pet Insurance
• 401(k)

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.

Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.