Administrative Assistant II

Title: Administrative Assistant II

Location: St. Paul, MN

Duration: 12 Months

100% Onsite

Summary

Provide support to three Directors and their staffs. Duties may include arranging travel, scheduling meetings, supporting organizational town hall and offsite meetings, and completing expense reports. Moderate supervision is provided.

Role Focus

• Administrative Assistant to support 1 senior leader and 2 additional directors
• Primarily administrative-facing responsibilities; team has more than enough work to justify the role
• Core Responsibilities
• Calendar management (for managers and two directors)
• Planning and coordinating larger meetings (e.g., employee or team meetings)
• Travel and expense management
• General administrative support to ensure coverage alongside an existing administrative assistant
• Work Model & Location
• Primary location: St. Paul
• Alternative location: Plymouth facility
• Some flexibility for working from home
• Team Fit & Skills
• Highly collaborative mindset required
• Must work seamlessly with an existing administrative assistant
• Ability to take on responsibilities as coverage shifts
• Focus on ensuring consistent support for the work group

Experience Requirements

• Ideal: 2–3+ years of administrative experience
• Experience supporting multiple leaders preferred
• Experience in a large company preferred (medical device industry preferred but not required)
• Front desk or office management background considered appropriate if professional level

Education

• Minimum: High school diploma
• College degree preferred
• Candidates with administrative experience in academic environments may be considered, but must demonstrate readiness to transition to a large corporate/medical device setting
• Contract Details
• Initial contract expected to be at least one year, with possible extension
• Open to candidates with prior contract roles (if contract, clearly labeled on the résumé)
• Systems & Tools
• Microsoft Office experience expected
• No additional system requirements specified
• Interview Process
• Candidate will interview with three other individuals
• Emphasis on professional-level administrative experience and collaboration style

Consultants Eligible Benefits Upon Waiting Period:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account (for High-Deductible Health Plans)
• Flexible Spending Accounts (Health, Limited Purpose, Dependent Care, Commuter Parking and Commuter Transit)
• Supplemental Life Insurance
• Short Term Disability (coverage varies by state)
• Long Term Disability
• Critical Illness, Hospital coverage, Accident Insurance
• MetLife Legal, MetLife ID Fraud, and MetLife Pet Insurance
• 401(k)

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.

Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.