Marketing Documentation Specialist

Title: Marketing Documentation Specialist

Location: Princeton, NJ

Duration: 12 Month (100% onsite)

Position Overview:

We are seeking a Marketing Documentation Specialist to lead and manage our Electronic Data Management System (EDMS), serving as the Subject Matter Expert (SME) for enterprise-wide Advertising Promotional (Ad Promo) and Non-Promotional content review processes. This role plays a critical part in ensuring compliance, efficiency, and high-quality execution of content review workflows across the organization.

The ideal candidate will operate independently in a fast-paced, cross-functional environment, collaborating closely with marketing, regulatory, legal, and quality teams. This position is best suited for a proactive, detail-oriented professional with exceptional organizational and communication skills.

Key Responsibilities:

Ad Promo & Non-Promo Process Management

• Manage the end-to-end review and approval process within the EDMS.
• Implement and oversee a tiered content review structure based on risk and content type.
• Align content review workflows with organizational goals to enhance quality, compliance, and collaboration.

EDMS System Administration

• Administer system access, user roles, and configurations.
• Ensure proper role assignments and validate training completion.
• Provide ongoing support and training for system users, focusing on workflow compliance.

Compliance & Quality Assurance

• Maintain accurate and audit-ready documentation.
• Track and expedite content reviews based on priorities and timelines.
• Participate in the review of translated materials and web content updates.
• Support internal and external audits as required.

Process Optimization & Analytics

• Gather and analyze performance metrics to identify and implement process improvements.
• Collaborate with stakeholders to enhance review cycles and integration with other systems.
• Distribute system updates, expiration reports, and best practices.

Training & Documentation

• Develop and update training materials; conduct regular training and refresher sessions.
• Revise quality system documentation and coordinate approval workflows.
• Liaise with vendors for quarterly system updates and perform user acceptance testing.

Qualifications:

• Bachelor’s degree in Communications, Regulatory Affairs, Quality Management, or a related discipline.
• 3–5 years of experience managing electronic document control systems, preferably within the healthcare or life sciences sector.
• Familiarity with tools such as Veeva PromoMats, Pepper Flow, or Ensur.
• Strong analytical, problem-solving, and communication skills.
• Demonstrated ability to manage multiple priorities and work collaboratively across functions.
• Experience working in compliance-driven, regulated environments with a focus on digital transformation initiatives.

Consultants Eligible Benefits Upon Waiting Period:

• Medical and Prescription Drug Plans

• Dental Plan

• Vision Plan

• Health Savings Account (for High Deductible Health Plans)

• Flexible Spending Accounts (Health, Limited Purpose, Dependent Care, Commuter Parking and Commuter Transit)

• Supplemental Life Insurance

• Short Term Disability (coverage varies by state)

• Long Term Disability

• Critical Illness, Hospital coverage, Accident Insurance

• MetLife Legal, MetLife ID Fraud, and MetLife Pet Insurance

• 401(k)

 Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.

Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.