Exec. Admin. Assist.

Title: Exec. Admin. Assist.

Location: Irving, TX

Duration: 12 Month

Job Description

• Submitting invoices to a purchasing system, reporting/tracking registrations of attendees (with training, other Abbott events)
• ARIBA (MUST HAVE)
• Check/ACR requests in Ariba for one off payments such as grant, registrations etc
• Input speakers and pay speakers for their services.
• Manage Ariba- all vendor SOWs/Invoices/POs/MSAs
• Input new vendors and speakers into Ariba.
• Check/ACR requests in Ariba for one off payments such as grant, registrations etc
• Customer travel
• Travel arrangements for Site Visits
• Set-up and pay customers for any travel reimbursements (ie: parking, mileage, etc).
• Process customer invoices that may come from a CDEC visit.
• Reconcile the Business Travel Account (BTA) for all CDEC customer travel.
• Complete transparency spreadsheet for BTA account.
• Training scheduling and building management

Shift Details: 8am – 3pm/ Mon – Thurs = 32.0

*Attire – Professional Business attire

• Experience: 3-5 yrs expr; Admin experience; flexibility to manage ad hoc reporting/projects
• Preferred Experience: Healthcare industry and Admin exp.
• Key Skills: Proficiency in excel; strong verbal and written communication skills
• Education: HS diploma or equivalent work experience in a related field.. (Associate with no skill not apply)

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.

Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.